Project Coordinator Techaid

The COLUMBIA CLASS SHIP SYSTEMS Fluids Organization is seeking a highly motivated Project Coordinator Tech Aide (P/C Tech Aide) to take on several key roles, as described below in support of the new future design development.

Key Responsibilities:

The successful candidate will be responsible for assisting department management in the tracking and execution of daily work, as well as handling varied administrative/logistical job assignments and tasks. The ideal candidate is a strong team player who is willing to learn, take on new tasks and support teammates. Specific areas of responsibilities include:

Run reports and produce data packages and/or presentations for various meetings and reviews, including completion and formatting of the reports.
• Monitor the organization's cost and schedule performance using EB's Earned Valued Management and associated business systems.
• Submit baseline change requests and weekly EVMS progressing for management
• Assist management in creating labor transfer requests (LTRs)
• Lead and/or participate in regularly scheduled meetings, document and complete assigned actions
• Lead quarterly department labor audit
• Contribute to various weekly metrics reports and weekly metric emails
• Update and Maintain Department Web Page information and points of contact
• Assist with dept on-boarding activities
• Provide backup process IT service request and providing shared drive permissions
• Backup coordinator for department commitment reporting and updates
• Backup support for another directorate PCTA's
• Backup support for Administrative Aide for word processing
• Make travel arrangements & mange expense reports for department

Required:

• High school diploma or equivalent
• 1-3 years of administrative experience (demonstrated experience in managing schedules and calendars, data entry and record keeping, and preparing reports all with Microsoft Office Products (Excel & Word))
• The ability to obtain and maintain a Department of Defense secret clearance

Preferred:

• Associates degree or higher
• 5+ years of technical and administrative support experience
• Working knowledge of EVMS, and demonstrated ability to compile cost and schedule performance report
• Word skills to include developing table of contents and linking footnotes
• Excel skills to include pivot charts/tables and updating databases
• Experience working in a program office or engineering office
• Experience dealing with EB technical and administrative departments such as Engineering, Planning, Contracts, Finance, Legal, and Accounting
• Ability to independently interface with personnel in program finance, program office, program planning organizations to compile information and develop reports
• Ability to work flexible hours as required to support department objectives

• Ability to learn new methods, tools, and processes, and adapt to changing requirements
• Exceptional organizational skills, with the ability to manage multiple projects simultaneously, prioritize effectively, and meet tight deadlines.
• Excellent analytical abilities and problem-solving skills to identify issues, assess risks, and develop effective proactive solutions
• Superior verbal and written communication skills, with the ability to convey complex information clearly to diverse audiences
• High-level of attention to detail in documentation and processes to ensure accuracy and completeness
• A self-starter mentality with the capacity to work independently while also contributing effectively within a team environment
• Proven ability to build and maintain effective working relationships with diverse internal teams and external partners