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Intellectual Property Specialist - Copyrights

The University of Texas at Austin
flexible benefit account, paid holidays, sick time, tuition assistance, 403(b), retirement plan, employee discount
United States, Texas, Austin
101 East 27th Street (Show on map)
Jan 22, 2026

Job Posting Title:

Intellectual Property Specialist - Copyrights

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Hiring Department:

Discovery to Impact

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Mission of Discovery to Impact:

Discovery to Impact stands at the heart of transforming academic research into real-world solutions, serving as the pivotal bridge between campus innovators and the industry. Our mission is to harness the power of over 130 campus programs dedicated to entrepreneurship and intellectual property, guiding groundbreaking research from concept to commercial success. Through fostering strategic partnerships with corporations, investors, and entrepreneurs, we ensure that the University's innovations transition from labs and studios into services, solutions, and products that profoundly benefit society. Join us in our quest to change the world, one innovation at a time.

What benefits do I receive with UT? The university offers an impressive benefits package including, but not limited to:

  • Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)

  • Voluntary Vision, Dental, Life, and Disability insurance options

  • Generous paid vacation (8 hours/month), paid holidays (10+/year), sick time (8 hours/month), and longevity pay

  • Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds

  • Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)

  • Flexible spending account options for medical and childcare expenses

  • Robust free training access through LinkedIn Learning plus professional conference opportunities

  • Tuition assistance

  • Expansive employee discount program including athletic tickets

  • Free access to UT Austin's libraries and museums with staff ID card

  • Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards.

Purpose

The IP Specialist for Copyrights is responsible for identifying, protecting, and managing innovation and creative expressions within the arts, humanities, education, communications, health care, and other areas across the University of Texas at Austin. The IP Specialist serves as a vital bridge between creators and the marketplace, educating the university community on copyright practices and policy, ensuring compliance with the University of Texas System's Regents' Rules, and developing strategic pathways that translate the University's various creative output into services and products with high societal and commercial impact.

Responsibilities
  • Copyright & Creative Asset Management: Actively manage and grow a portfolio of copyright assets with the objective of advancing UT research and creative expression through strategic commercialization.

    • Proactively identify copyright protect-able assets from colleges, departments, organizations, and programs across the university for submission to the IP team.

    • Evaluate copyright disclosures for originality, marketability, and potential for social or commercial impact.

    • Assist in the development of protection strategies of select trademarks and trade dress.

    • Work with the Business Development team to draft and negotiate licenses for creative content, ranging from publishing agreements to media distribution and "ed-tech" licensing.

    • Assess third-party content within university creations to ensure "Fair Use" compliance and secure necessary permissions for commercialization when necessary.

    • Make determinations of whether to register copyright assets and manage the registration process of creative works with the U.S. Copyright Office.

  • Outreach and Relationship Management:Actively engage in outreach with UT Austin faculty to raise awareness of the services provided by the Discovery to Impact organization and promote a culture of innovation.

    • Serve as the primary relationship manager for faculty, artists, and authors, maintaining a deep understanding of their creative processes and long-term project goals.

    • Conduct workshops and outreach specifically for the arts and humanities to raise awareness of how creative works can be scaled for broader impact.

  • Advise on Intellectual Property:Advise University inventors regarding University intellectual property policies and related technology commercialization processes.

  • Other Duties:Perform additional responsibilities as assigned by the Director of Intellectual Property.

Required Qualifications
  • Advanced or bachelor's degree (Master's or PhD) in a science, engineering or a relevant field (e.g., Arts Administration, Education, Communications, Business, or Law).

  • Experience in copyright management, creative licensing, or tech transfer.

  • Knowledge of U.S. Copyright Law, including the Bundle of Rights, Fair Use, and the distinction between "idea" and "expression".

  • Ability to communicate with artists and scholars, translating their creative vision into commercially viable opportunities.

  • Capable of managing a broad portfolio of creative assets at different stages, from initial disclosure to public release or licensing.

  • A proactive professional with a strategic mindset for identifying high-priority creative assets in a fast-paced academic environment.

  • Available for occasional travel to visit labs or attend industry conferences, with the ability to work extended hours during peak filing or negotiation periods.

Preferred Qualifications (candidates need not have all of these qualifications to apply)
  • Experience registering copyright assets with the United States Copyright Office.

  • Experience with permission-based licensing, royalty structures for creative works, and contracts for digital or physical media.

  • Demonstrated ability to perform market validation for "soft-IP," such as assessing the demand for different markets, educational curricula or digital media assets.

  • A background in Intellectual Property of Technology Transfer is highly preferred.

  • Experience in Educational Technology (Ed-Tech), music publishing, or media production rights.

  • Copyright transaction and licensing experience

  • Working knowledge of Patent and Trademark Law and brand protection for university-born programs or initiatives.

  • Experience collaborating with business and research teams to determine optimal strategies for copyright registration.

  • Familiarity with Creative Commons licensing and the balance between open-access missions and revenue-generating commercialization.

  • Demonstrated ability to work with university creators to understand early-stage creative concepts and ensure clear communication between the artist, legal counsel, and the business team.

  • Working knowledge of policies/issues relating to commercialization of university science-based research.

  • Ability to articulate an innovation's "social impact" or cultural value alongside its financial potential.

Salary Range

$90,000+ depending on qualifications

Required Materials
  • Resume/CV
  • Cover Letter
  • 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

  • E-Verify Poster (English and Spanish) [PDF]
  • Right to Work Poster (English) [PDF]
  • Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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