Site Operations & MAC Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Pay: $33.65 - $36.05 / hr

Schedule: Monday - Friday 8am-5pm (OT required as needed)

Location: Seattle & Bellevue, WA | Salesforce offices (candidate will be on-site in either office, 5 days/week, dependent on client need)

What this job involves:

The Site Operations/MAC Coordinator provides comprehensive administrative and operational support while work orders (both Facilities and MAC) and event coordination activities. This role combines day-to-day facilities operations with project management responsibilities, serving as a key liaison between clients, vendors, and internal stakeholders to ensure smooth facility operations and successful project delivery.

What your day-to-day looks like:

• Operational Support: Schedule vendor activities, manage work orders, maintain service records, support safety initiatives, and assist with budget development
• Event Coordination: Develop event scope and schedules, handle administrative tasks (minutes, agendas, reports), and manage project documentation on SharePoint sites
• Stakeholder Management: Process client requests, participate in planning meetings, initiate schedule reviews, communicate issues to leadership, and respond to routine inquiries
• Vendor Management: Coordinate vendor activities and inspections, track interactions, and facilitate meetings with stakeholders and vendors
• Documentation and Reporting: Prepare operational and event status reports, track KPIs, support close-out activities, and maintain site procedures and manuals
• Communication: Serve as liaison between clients, facility managers, vendors, and JLL leadership for both operational and event-related matters
• Administrative Support: Handle meeting coordination, document review and editing, action item tracking, and maintenance of project records across multiple platforms

Required Qualifications:

• 2 years of experience in facilities coordination, operational support, relocation project management support, or similar role in a Corporate Real Estate environment
• Strong organizational skills and attention to detail with ability to multi-task
• Proficiency in Microsoft Office Suite, particularly Excel, Outlook, Google Workspace Apps, particularly Sheets, Mail, and other core applications
• Excellent written and verbal communication skills
• Ability to prioritize tasks, manage time effectively, and work both independently and as part of a team
• Excellent understanding of customer service principles
• Experience with CAD/CAFM technology with move management modules
• Experience with CMMS technology to manage, schedule, and coordinate onsite work
• Ability to work onsite full time with flexibility for travel between client locations
• Detail-oriented with ability to prioritize and manage differing business needs
• Self-motivated with ability to identify skill development opportunities and seek training
• Flexibility with work hours and travel as needed
• Talent for self-management and proactive problem-solving

Preferred Qualifications

• Bachelor's degree in related field(s) or related discipline(s)
• Experience working with/on Event Coordination
• Knowledge of construction or commercial real estate industry
• Familiarity with architectural drawings and furniture/space planning concepts
• Experience in facilities or property management environment
• Understanding of health and safety practices in workplace settings
• Strong interpersonal skills with ability to interact with executive level internal and external clients

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.