Project Assistant

At Findorff, we bring expertise and value in construction that extends far beyond building. From humble beginnings in 1890, Findorff has now grown to become one of the region's most trusted construction firms. As an employee-owned company, our staff take pride in shaping communities through a commitment to quality and relationships.

As a Project Assistant, you'll provide proactive administrative and coordination support to the Project Management Department. This role helps keep information flowing smoothly across multiple construction projects so Project Managers and Project Teams can focus on execution.

This position is split between project support (75%) and office support (25%), offering variety and visibility across the organization.

Key Responsibilities:

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  Maintain accurate project information in the ERP system

  
  
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  Create and maintain submittal logs

  
  
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  Prepare, log, and track O&M manuals and warranty documentation

  
  
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  Preparing, distributing, and tracking Construction Bulletins, RFQs, change documentation, and follow-up items

  
  
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  Issue and track contracts and change orders

  
  
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  Request and track required project documentation

  
  
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  Support project closeout activities, including distribution and tracking of punch lists

  
  
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  Provide administrative support to Project Teams and Field staff, including phone support, correspondence preparation, typing, proofreading, and printing

  
  
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  Create and maintain project folders

  
  
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  Download, distribute, and manage plans and specifications from file-sharing platforms

  
  
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  Support Preconstruction bid days

  
  
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  Process incoming and outgoing mail and shipments

  
  
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  Maintain relationships with postal and shipping vendors to ensure cost-effective service

  
  
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  Maintain conference rooms and shared spaces, ensuring supplies are stocked

  
  
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  Manage office supplies and inventory

  
  
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  Support printer services and general facilities requests

  
  
• Front desk coverage as needed

Qualifications:

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  Clear, professional communication and strong listening skills

  
  
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  Accountability for deadlines, accuracy, and follow-through

  
  
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  Ability to work independently while collaborating effectively with a team

  
  
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  Proficiency with computers and the Microsoft Office Suite

  
  

Education & Experience:

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  High school diploma or equivalent required

  
  
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  2+ years of experience in a busy, professional office environment

  
  
• Experience with CMiC is a plus
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  Prior construction industry experience preferred

  
  

Perks & Benefits:

• Competitive pay and benefits
• A people-first, inclusive culture
• Onsite fitness center
• Employee Stock Ownership Plan (ESOP)
• Generous PTO and floating holidays
• Healthy 401(k) and Profit Sharing
• Paid Parental Leave
• Findorff Shop credit to buy company swag
• Career growth and development
• Mentorship and guidance

Diversity matters. Findorff recognizes the talents of all, appreciating the different backgrounds, experiences, and perspectives that make us a stronger company and partner for the communities we live and work in.

Findorff provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.