Recruiting Assistant

$27.47 - $30.22/hour

Position Summary:

The Recruiting Assistant will play a vital role in providing administrative support for the organization's recruitment process, ensuring a positive experience for both candidates and hiring managers. This position will assist the Talent Acquisition Team by handling various recruitment tasks, including posting job vacancies, with a primary focus on expediting preliminary verifications and background check clearances to ensure a prompt and efficient hiring process. Timely processing is critical to minimizing delays and ensuring that applicants are cleared to start as soon as possible.

Essential Duties:

• Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
• Assist with posting job vacancies as directed by the Talent Acquisition Partner.
• Monitor job boards and sourcing platforms to ensure postings are visible and displayed accurately.
• Screen resumes/applications to identify qualified candidates.
• Conduct initial phone screenings to assess candidate qualifications and suitability.
• Help maintain accurate and up-to-date candidate application statuses in the Applicant Tracking System (ATS), databases, and recruitment records.
• Complete reference checks.
• Create, revise, and prepare recruitment materials and documentation.
• Participate in external and agency-sponsored hiring events.
• Implement fair hiring practices and legal requirements throughout recruitment.
• Support preliminary verification and serve as backup for background check clearance processes.
• In-person collaboration is an essential function of the job.
• Performs other duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent, bachelor's preferred.
• One year of experience in an administrative or support role within an HR environment.
• Minimum of six months of experience processing national, state, and city regulatory background check screenings.

Key Competencies:

• Familiarity with recruitment processes and procedures.
• Understand basic HR principles, best practices, employment laws, and regulations.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• Ability to work independently and prioritize tasks effectively.
• Willingness to learn and adapt to new technologies and processes.
• Excellent communication skills, both verbal and written.
• Strong organizational and time management abilities.
• Attention to detail and accuracy in all tasks.
• Strong interpersonal skills and the ability to work effectively in a team.
• Adaptability and the ability to multitask in a fast-paced environment.
• Problem-solving skills and the ability to exercise sound judgment.
• Customer service orientated.
• Flexibility to work occasional evenings or weekends as needed for recruitment events.

It is the policy of Children's Aid to provide equal employment opportunity to all employees and applicants for employment and is dedicated to maintaining a work environment that is free from harassment and discrimination. Children's Aid will not tolerate discrimination, harassment, or retaliation on any basis, including race, creed, color, national origin, ethnicity, alienage or citizenship status, gender/sex (including pregnancy), disability, religion, source of income, sexual orientation, gender identity or expression, age, familial status, caregiver status, military status, marital or partnership status, status as a victim of domestic violence, sexual violence or stalking, predisposing genetic characteristics, arrest or conviction record, credit history, unemployment status or any other characteristic protected by federal, state or local law. Children's Aid is committed to complying with applicable state and local laws governing non-discrimination in employment. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Children's Aid will conduct a prompt and thorough investigation of all allegations of discrimination, harassment, retaliation, or any violation of the Equal Employment Opportunity Policy in a confidential manner and will take appropriate corrective action, if and where warranted. Children's Aid prohibits retaliation against employees who provide information about, complain about, or assist in the investigation of any complaint of discrimination or violation of the Equal Employment Opportunity Policy.

The incumbent is expected to work a schedule, whether in-person or hybrid, as determined by the department's needs to facilitate effective collaboration with the team. This flexibility is essential for maintaining seamless communication, fostering teamwork, and ensuring the smooth operation of the department's processes. The position's requirements are subject to periodic review and adjustment based on organizational needs and changes in work dynamics.

Team Player - Works well as a member of a group
Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well

Self-Starter - Inspired to perform without outside help
Flexibility - Inspired to perform well when granted the ability to set your own schedule and goals

High School (required)

Managed high touch communications and expectations (preferred)
Handled large applicant pipelines efficiently. (preferred)
Built or maintained spreadsheets for tracking, reporting, or forecasting. (preferred)
Supported employee lifecycle processes. (preferred)
Initiated and monitored background checks to ensure compliance with local, state, and federal regulations. (preferred)

Skills