Position Number: 40070849
Payroll Title: FINANCIAL SVC ANL 2 CX (004754)
Job Code: 004754
Job Open Date: 1/13/26
Application Review Begins: 1/29/26
Department Code (Name): CNSI (CALIF NANOSYSTEMS INSTITUTE)
Percentage of Time: 100
Union Code (Name): CX-Clerical/Admin
Employee Class (Appointment Type): Staff: Career
FLSA Status: Non-Exempt
Classified Indicator Description (Personnel Program): PSS
Salary Grade: STEPS
Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $36.03 to $38.24/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $30.75 to $50.45/year.
Work Location: Elings Hall - 1201
Working Days and Hours: Monday thru Friday 8:00am to 5:00pm
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)
Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement:
The California NanoSystems Institute (CNSI), is one of four UC-based California Initiatives for Science and Innovation (Cal-ISIs). CNSI's mission is to create an inclusive, collaborative, closely-integrated, and strongly interactive environment that will foster innovation in nanosystems research, educate the next generation of diverse leaders in science and engineering, and bring scientific and technological innovation into the economy and society. To spur basic discovery and translation, CNSI has developed world-class infrastructure and a range of synergistic platforms that facilitate interdisciplinary team science, provide critical research capabilities and create an environment for entrepreneurship, outreach and workforce training. The CNSI oversees the management of a large portfolio of extramurally and intramurally funded research projects, including the $25M UCSB NSF Quantum Foundry, $23.7M NSF BioPACIFIC Materials Innovation Platform (MIP), and the NSF Ex FAB BioFoundry, $22M. The CNSI provides broad support of UC Santa Barbara's research enterprise through numerous shared multi-user research laboratories and facilities, the Center for Scientific Computing (CSC), a Technology Incubator, multiple grant and fellowship programs plus other special initiatives. To learn more about our institute, please visit: www.cnsi.ucsb.edu.
Benefits of Belonging
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Brief Summary of Job Duties:
The California NanoSystems Institute (CNSI) is a large, complex, multidisciplinary department that serves participating faculty in several different academic departments and disciplines with overall funding averaging approximately $20 million a year. Under general supervision of the Financial Manager, the Financial Analyst is independently responsible for managing the budgets for the Institute's recharge facilities, which includes forecasting expenditures, analyzing usage, and evaluating operational costs. Other responsibilities include reconciling the general ledger and maintaining accuracy of information recorded in the accounting system; researching, analyzing and reconciling discrepancies in financial data; and advising P.I.'s on award specific rules, regulations, and restrictions regarding research and state funds. Prepares regular and custom reports and performs statistical analysis as requested by the Financial Manager, Business Officer or Executive Directors.
Required Qualifications:
Preferred Qualifications:
Bachelor's Degree or equivalent experience.
Proficiency in the use of spreadsheet and database software.
Ability to function effectively as a member of a team.
Special Conditions of Employment:
- Satisfactory criminal history background check
- UCSB is a Tobacco-Free environment
Misconduct Disclosure Requirement:
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:
UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace
Job Functions and Percentages of Time:
- 75% Financial Analysis & Management - Responsible for reconciliation of general ledgers, maintaining accuracy of information recorded in the accounting system, researching, analyzing and reconciling financial data. Advises principal investigators on federal, state, campus, agency and award-specific rules, regulations and restrictions regarding the utilization of research and state funds. Ensures that principal investigators and administrative staff adhere to agency rules governing the appropriateness of expenditures on various forms of funding. Identifies financial transaction discrepancies and errors on general ledgers and resolves related issues with PIs. Gathers supporting documentation for general ledger entries for all accounts on a monthly basis. Maintains systems to meet contract audit requirements. Evaluates cumulative and projected purchases, recharge costs, and salary expenditures to perform budget projections for accounts, prepares other reports or statistics as requested. Manages the budgets for the Institute's recharge facilities including forecasting expenditures, analyzing usage, evaluating operational costs, etc. Coordinates and processes monthly recharges for use of Institute's equipment and facilities. Ensures the maintenance of applicable usage tracking databases. Monitors the expenditures and activities for each recharge facility or individual piece of equipment. Recommends to Facility Managers and Business Officer possible modifications to rates and data indicated in recharge proposals as needed. Conducts the user access process for Institute's recharge facilities. Maintains auditable records for Institute's recharge activity. Coordinates and monitors account user authorizations for extramurally funded projects. Manages recharge account requests for other campus departments' facilities. Verifies and liens recharges from other campus departments in departmental shadow system and maintains auditable records. Posts transactions in automated accounting system (GUS). Provides support for Financial Manager with financial transactions including, but not limited to: preparing transfers of non-payroll expense. Assembly and distribution of monthly account reports. Verifies that the charges are allowable and applicable to the funding source.
- 25% Other Duties - Records Maintenance: Posts/liens business meeting, entertainment, travel, and other expenditures in departmental shadow system. Ensures that 10% Essential Functions and Duties Order of Importance Function Duties % TIME adequate funds are available for the expenses being liened. Maintains complete and accurate financial files, insuring the department is "audit ready" at all times. Serves as subject matter expert for processing travel, business meeting, exceptional and miscellaneous reimbursements, using UC Concur system for CNSI employees, ensuring all applicable policies are followed. Develop travel and entertainment reimbursement policies and practices for CNSI that both adhere to applicable UC policy and promote efficiency and streamlining. Performs special projects and other duties as assigned.
UC Vaccination Programs Policy:
As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.
For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy
**Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.
Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Reasonable Accommodations:
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Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures
Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
University of California - Santa Barbara
Jan 14, 2026