Administrative Assistant

Administration

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #50 on Engineering News-Record's list of the Top 500 Design Firms.

JMT's Richmond, VA Administration Team is seeking an Administrative Assistant to be responsible for office administration tasks. This is a full-time, in-office opportunity.

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions and Responsibilities

General Administration

• Review, edit, and organize various documents
  
  
  
  • Support office staff with document formatting
  
  
  
  
• Create general communication/correspondence
• Schedule monthly office meetings, coordinate presenters and prepare draft agenda
• Copy and bind documents to create reports
• Process incoming/outgoing mail

Office Space

• Maintain tidiness and organization of general office areas (breakroom, print room, supply room, conference rooms)
• Manage building lobby and JMT office access process (access codes and key cards)
• Be primary contact with the building management office
• Maintain breakroom supplies inventory, small appliances and coffee station
• Maintain print room - clean and organize as needed, monitor inventory of office supplies, copy paper and printer cartridges, and replace as needed

Coordination with Outside Vendors

• Order meals for training sessions, meetings, and other events
• Coordinate office events such as awards banquets and holiday parties
• Manage vendors that support the office including breakroom supplies, office security, reproduction/print room, etc.
  
  
  
  • Review and process invoices from vendors.
  
  
  
  

Additional Duties

• Manage new employee onboarding process
• Oversee career fair process including scheduling with university and coordinating attendees/materials
• Registering attendees for conferences for the VA region, arranging hotel reservations, and sponsorships
• Expense Reports for Regional Manager
• Assist with administrative tasks on various projects

Nonessential functions and responsibilities

• Perform other related duties as assigned

• High school diploma or equivalent
• Minimum 3 years of related experience, as outlined in the essential functions and responsibilities above

Qualifications Preferred

• Proficiency in using Microsoft Office Suite

Working Conditions

Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Lifting and carrying objects up to 20 pounds. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.