Business Manager

The Office of the Executive Vice President and Chief Operating Officer (EVP-COO) seeks a Business Manager to provide comprehensive administrative, fiscal, and operational support to the EVP-COO Office, Organizational Excellence, and Economic Development. This role requires professionalism, discretion, initiative, and strong organizational skills to manage a wide range of responsibilities in a dynamic environment. The Business Manager will collaborate closely with the Associate Vice President and Chief of Staff and serve as a key resource for office operations and financial administration.

Job Responsibilities

Office Operations

• Manage daily office functions, including incoming mail, supplies, and filing.
• Coordinate social events for the EVP-COO Office and building in partnership with the Building Coordinator.
• Order food for meetings and provide backup support for the EVP-COO Executive Assistant and Building Coordinator.
• Maintain paper and electronic records systematically for retention and retrieval, ensuring confidentiality.

Executive Support

• Serve as Executive Assistant for the Chief of Staff, Executive Director of Communications, and Special Advisor. Actively manage calendars for senior staff, anticipating needs, scheduling meetings, and preparing background materials.
• Provide backup administrative assistance to the EVP-COO.
• Arrange business travel, including reservations, itineraries, and reimbursement processing.
• Draft correspondence and assist with tracking projects, deadlines, Board materials, and key issues.

Fiscal Administration

• Reconcile accounts and process payments for EVP-COO Office, Organizational Excellence, and Economic Development.
• Prepare purchase orders and payment vouchers; resolve vendor discrepancies.
• Track fund accounts and special projects to ensure accurate entries and monitor balances.
• Collaborate with the Chief of Staff and other stakeholders on fiscal activities.
• Maintain financial records in compliance with University policies and audit requirements.
• Prepare balance sheets, account reconciliations, and financial analyses.

Committee and Event Support

• Plan and coordinate departmental events and activities.
• Provide committee support, including scheduling, preparing materials, taking minutes, and maintaining documentation.

Process Improvement

• Evaluate business systems and processes; recommend improvements to enhance efficiency.
• Represent the department on business affairs in various forums.

Minimum Qualifications

Education: Bachelor's degree required.

Experience: 3+ years of relevant experience required.

Preferred Qualifications

• High degree of professionalism and ability to handle confidential matters with discretion.
• Strong oral and written communication skills.
• Ability to record and report financial data accurately and prepare reconciliations and analyses.
• Adaptability to a fast-paced, evolving environment.
• Knowledge of University, state, and federal financial policies and regulations.
• Experience with Workday (Financial and HR).
• Ability to synthesize data and familiarity with higher education policy issues.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs

Anticipated Hiring Range: $62,000 - $70,000, commensurate with education and experience.

Position Type & Work Location

• This is an exempt-level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

The position will remain open until filled.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0079446. Complete an application with the following documents:

• Resume
• Cover Letter - should include your interest in the position and how your relevant experience pertains to this position.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

For questions about the application process, please contact Karon Harrington, fak3ph@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.