Grant Manager

Title:
Grant Manager

Department:
Office of Research & Development

Reports To:
Executive Director, Post-Award Management

Position Type:
Staff

Position Summary:
The Grant Manager (Post-Award) works in close partnership
with Principal Investigators (PIs), faculty, and research staff to provide
comprehensive administrative and financial management for externally funded
sponsored projects, ensuring compliance with sponsor regulations, university
policies, and generally accepted accounting principles. This role focuses on
the grant's lifecycle after the award has been received, encompassing
financial monitoring, reporting, budget revisions, and closeout.

Essential Functions:
Financial Management and Reporting:
-Budget
Oversight: Monitor, analyze, and forecast grant expenditures against
approved budgets. Review and approve invoices, personnel effort, and
procurement requests for allowability and allocability.
-Financial
Reconciliation: Conduct monthly reconciliation of grant accounts,
identify and resolve discrepancies, and ensure accurate financial records.
-Transaction Approvals: Review and approve grant-related financial transactions, including
personnel charges, procurement, travel, and other direct costs. Ensure all
expenditures comply with sponsor guidelines, institutional policies, and
the approved budget.
-Cost
Transfers: Review, prepare, and process necessary cost transfers,
ensuring proper justification and compliance with Uniform Guidance and
university policy.
-Personnel
Management: Monitor and manage staff assignments on grant-funded
projects, ensuring they align with approved budgets and comply with grant
requirements. Adjust allocations as needed based on project changes.

Administrative and Compliance Management:
-PI
Consultation: Serve as the primary point of contact for PIs regarding
post-award administrative and financial issues, providing guidance on
sponsor regulations (e.g., NIH, NSF, DOD) and university procedures.
-Award
Compliance: Ensure projects adhere to all specific award terms and
conditions, sponsor regulations (e.g., 2 CFR 200 - Uniform Guidance), and
institutional policies related to research administration.
-Budget
Revisions: Coordinate and process necessary no-cost extensions,
carry-over requests, and budget realignments/modifications with the PI and
sponsor, as needed.
-Subrecipient
Monitoring: Assist in the financial and administrative monitoring of
subawards, including invoicing review and compliance checks.
-Effort
certifications: Review certifications for compliance with federal
regulations and institutional policies, and resolve discrepancies in
collaboration with principal investigators and department administrators.

Grant Closeout:
-Project
Closeout: Manage the comprehensive closeout process for all assigned
grants, ensuring all financial, administrative, and compliance
requirements are met, including final financial reports, invention
reporting, and document retention.
-Audit
Support: Assist internal and external auditors by providing
documentation and clarification on grant expenditures and processes.

Prerequisite Qualifications:
-Education: Bachelor's degree in Business Administration, Accounting, Finance, Public
Administration, or a related field.
-Experience: A minimum of three years of experience in sponsored project
administration, grant management, or a related financial role, preferably
within a university or non-profit environment.
-Knowledge: Comprehensive knowledge of federal circulars, particularly 2 CFR 200
(Uniform Guidance), and the compliance requirements of major federal
funding agencies (e.g., NIH, NSF).
-At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Preferred Qualifications:
-Certification
such as Certified Research Administrator (CRA, CFRA).
-Experience
with Workday, Streamlyne, or similar financial and research administration
systems.
-Direct
experience managing a diverse portfolio of complex federal and non-federal
awards.

Bargaining Unit:
PSA

Range/Band:
24

Salary Information:
In compliance with the NJ Pay Transparency Law, the negotiated annual salary range for this position is $66,844.56-$124,923.48 (USD). NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses or other items.

To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page: https://hr.njit.edu/health-benefits.

FLSA:
Exempt
Full-Time