ADMINISTRATIVE SECRETARY - 74007

Executive Service

Our employees can have 2 remote workdays each week after they have completed six months of employment.
This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Who we are and what we do:

The Tennessee Attorney General and Reporter represents all State officials, employees, agencies, departments, boards, and commissions in matters arising from their public duties. Such representation includes litigation, transactional assistance, and general legal advice to a wide variety of State entities. The Attorney General's Office employs approximately 200 attorneys organized into 21 legal divisions within 6 sections.

The Consumer Advocate Division (CA) was created by the Tennessee Legislature to represent consumer interests when a utility wants to raise rates or consumers have service problems. Examples of privately owned utilities, also known as investor-owned utilities, are: Piedmont Natural Gas in Nashville; Atmos Energy Corporation in Williamson, Rutherford, and other counties; Chattanooga Gas Company; Tennessee-American Water Company in Chattanooga; and Kingsport Electric. Privately owned utilities also include several water and wastewater utilities such as Tennessee Wastewater and Limestone.

The Consumer Advocate does not handle cases involving utility companies run by city or county governments or any co-ops or homeowners associations. Most of our cases are at the Tennessee Public Utility Commission, also known as TPUC.

Key Responsibilities:

The duties and responsibilities of the CA legal secretary include, but are not limited to, the following:

• Formatting and finalizing letters and documents for:
  • approval and use by attorneys; and
  • filing documents with TPUC on behalf of division attorneys and experts;
• Processing confidential and sensitive legal documentation and correspondence;
• Maintaining calendars;
• Processing travel requests and reimbursements;
• Tracking annual expenditures;
• Maintaining expert contracts and processing monthly invoices;
• Scheduling appointments and meetings;
• Sorting incoming documents and directing them to the appropriate person;
• Maintaining division records and files in the Office's electronic document-management system;
• Maintaining the Division SharePoint page; and
• Performing other duties as assigned.

Minimum Qualifications:

• High school diploma or GED
• At least two years of administrative experience

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.