Lead Supplier Accounts Specialist

Summary:

Under the supervision of BH Finance and Supply Chain Leadership - Lead Supplier Accounts Specialist is responsible for leading the accurate and timely processing of supplier invoices and payment requests in support of clinical and non-clinical operations, continually driving to improved quality and greater efficiency. Performance must provide a high-level of customer service and operational support to the caregivers and departments Supply Chain supports across BH facilities.

Responsibilities:

* Plays a critical role in directing Supplier Accounts work, managing high-value supplier accounts, ensuring the accurate and timely processing of complex transactions, and executing pay transactions aligned with payment terms and service levels.

* Partners closely and collaboratively across supply chain functions and with BH stakeholders to maintain effective supplier relationships and support uninterrupted patient care.

* Reviews, processes, and audits supplier invoices and other internal and external payment requests with high diligence and accuracy.

* Proactively anticipates issues, exceptions, and discrepancies and resolves them promptly.

* Supports monthly, quarterly, and year-end closing activities including accruals, reconciliations, and financial reporting for Supplier Accounts

* Contributes to standard operating procedures and internal controls

* Effectively communicates with suppliers to verify billing accuracy and respond to payment inquiries.

* Collaborates with requestors to verify the receipt and usage of orders, as necessary.

* Oversees the monitoring of statements and outstanding balances for aging payment requests.

* Oversees the maintenance of applicable records and files per standard processes and policy.

* Supports internal and external audits, if requested.

* Manages improvement projects for leadership, including cross-functional initiatives

* Serves as an active resource for peers and others for training, questions, mentorship, and problem solving

* Refers specific complex problems to leadership when clarification or guidance is required, presenting workable solutions

Other information:

EXPERIENCE:

* Associate degree or equivalent combination of education, training, and experience

* Minimum two years Supplier Accounts or related experience

* Familiarity with healthcare procurement systems and supplier requirements

* Experience with ERP systems (e.g., Oracle, Workday, PeopleSoft, or Epic) required

SKILLS/KNOWLEDGE

* Proficiency in Microsoft Excel (pivot tables, VLOOKUP) and financial reporting tools

* Expert knowledge of supplier invoice processing, PO matching, and payment reconciliations

* Communication skills (verbal, written, visual)

* Highly organized, deadline-driven, and capable of managing competing priorities

* Adaptability, critical thinking, and problem-solving skills in a fast-paced environment

* Strong interpersonal and communication skills; able to work cross-functionally and influence without authority and effectively represent BH and Supply Chain in interactions with all levels of personnel within and outside the organization.

Pay Range:

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

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