Assistant Administrator - Specialty Services

Oversee compliance with regulatory guidance and work with department supervisors and Quality Assurance and Performance Improvement (QAPI) Committee to identify areas of deficient practice(s) and establish a performance improvement plan.

Manage the day-to-day operations and act on behalf of the Administrator in his/her absence.

Assist the Administrator in recruiting, interviewing, screening and onboarding new staff in key positions.

Assist the Director of Human Resources and department directors to develop written job descriptions for each staff position.

Assist the Infection Preventionist and/or committee in identifying, evaluating and classifying routine and job-related functions to ensure that tasks involving potential exposure to blood/body fluids are properly identified and recorded.

Coordinate with the Administrator and the Director of Human Resources regarding issues involving labor laws, progressive discipline and collective bargaining with labor unions.

Contribute to the development of facility policies, procedures, strategic planning and plans of correction.

Collaborate with nursing leadership to reduce or mitigate avoidable re-hospitalizations and other key performance indicators.

Participate in pre-admission screening for prospective admissions.

Assist with conducting criminal background checks, reference checks, abuse registry checks and the Medicare exclusion list as needed.

Interpret the facility's policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary or instructed.

Monitor Minimum Data Set (MDS) data transmissions to ensure that resident assessment data is transferred accurately and in a timely manner.

Participate in facility surveys (inspections) made by authorized government agencies.

Review the facility's policies and procedures with department directors and make recommendations to the Administrator to assure continued compliance with current regulations.

Participate in the annual facility-wide assessment to determine what resources are necessary to care for the residents competently during both day-to-day and emergency operations.

Serve on various committees of the facility (i.e., infection prevention and control, QAPI, safety, etc., as appointed by the Administrator) and provide reports of such committee meetings to the Administrator as necessary.

Ensure the facility has sufficient nursing staff with the appropriate competency in skills to provide nursing and related services to assure resident safety and attain or maintain the highest practical physical, mental and psychosocial well-being of each resident.

Assist in scheduling department work hours, personnel, work assignments, etc., as necessary or required.

Investigate complaints, grievances and other violations of residents' rights and provide an oral and written account to the Administrator with recommendations and findings.

Consult with department directors concerning the operation of their departments to assist in eliminating/correcting problem areas and/or improving services; report such findings/solutions to the Administrator.

Work with the facility's consultants as necessary and implement recommended changes as approved by the Administrator.

Ensure that all licensure requirements are met for each employee; ensure the employees attend regular in-service training.

Assist department directors in planning, conducting and scheduling in-service training classes, on-the-job training and orientation programs to assure that current material and programs are provided.

Attend and participate in workshops, seminars, etc., to keep abreast of information affecting nursing facilities.

Provide orientation and on-the-job training for subordinates.

Coordinate with the Director of Environmental Services to ensure a safe working environment, mitigate resident risk and comply with all local, state and federal requirements.

Ensure the resident environment remains free of accident hazards as much as possible and ensure that each resident receives adequate supervision and assistive devices to prevent accidents.

Assist the Director of Environmental Services in developing and implementing waste disposal policies and procedures.

Ensure that all facility personnel, residents, visitors, etc., follow established safety procedures.

Ensure that all hazardous chemicals are appropriately labeled and that safety data sheets (SDSs) are easily accessible by all personnel.

Ensure that personnel follow established facility policies governing the use/disposal of personal protective equipment (PPE) and disposal of infectious wastes.

Ensure that the building and grounds are maintained in good repair and free of hazards.

Review and monitor accident/incident reports (e.g., falls, injuries of an unknown source, abuse, etc.); report effectiveness of the facility's risk management program to the Administrator.

Ensure that adequate supplies and equipment are on hand to meet the day-to-day operational needs of the facility and residents.

Ensure that equipment/supplies are ordered/delivered in accordance with established purchasing policies.

Assist in preparing an annual operating budget for approval by the Administrator and allocate the resources to carry out programs and activities of the facility and in accordance with the annual facility assessment.