Position Details
Position Information
| Recruitment/Posting Title |
Program Assistant |
| Job Category |
Staff & Executive - Administrative & Support |
| Department |
RWJ-Pediatrics-Meb |
| Overview |
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (
RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide,
RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Program Assistant for the department of Pediatrics at the Robert Wood Johnson Medical School.
Under direction, the Program Assistant provides programmatic administrative support for the Department of Pediatrics Chair's office. The Program Assistants provides assistance with program activities for the University's mission. Serves as liaison with various units and administrative offices throughout the University.
Among the key duties of this position are the following:
- Under the direction of Department Leadership, assists with program activities in accordance with the University's missions of education, clinical care, research, and service.
- Assists with the preparation and/or compiles data for special reports, monthly reports, program evaluations, and other related reports within prescribed guidelines.
- Provides scheduling support for the pediatric appointments and promotions committee meetings.
- Supports volunteer faculty appointments and promotion administrative activities, handles correspondence for paid faculty appointments, and assists in preparing evaluation and promotion packages for review by the Chair and Program Administrator.
- Assists in the administrative activities involving the pediatric on call procedures and submission.
- Assists departmental timekeeping in Peoplesoft. Ensures accurate weekly additions of timesheets into PeopleSoft and on call payroll activities, including maintaining accurate days remaining report logs.
|
| FLSA |
Exempt |
| Grade |
21S |
| Salary Details |
|
| Minimum Salary |
58953.000 |
| Mid Range Salary |
70476.000 |
| Maximum Salary |
83479.000 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Union Description |
HPAE 5094 |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's Degree in Business Administration, Social Science or a related discipline, plus two (2) years of related experience in a business office, government agency or university setting required.
- Equivalent experience, education and/or training may be substituted for the education requirements.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Excellent communication skills for a variety of customers.
- Excellent organizational skills.
- Database management.
- Experience working with internal and external customers needed.
- Demonstrated experience with independent thinking and follow through in business office, government or university setting.
|
| Preferred Qualifications |
- Experience working in a University executive office highly desired.
- Excellent working knowledge of MS Word, Excel, Access and PowerPoint highly desired.
- Experience with creation and deployment of newsletters highly desired.
- Experience working with web-based programs, i.e."Contribute" highly desired.
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
- Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Ability to lift 25 lbs.
- Work Environment: Office environment. Moderate Noise.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST2425 |
| Posting Open Date |
|
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Downtown New Brunswick |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance, employee discount
Nov 26, 2025