New

Administrative Coordinator

Rutgers University

life insurance, employee discount

United States, New Jersey, New Brunswick

Nov 25, 2025

Position Details

Position Information

Recruitment/Posting Title	Administrative Coordinator
Job Category	URA-AFT Administrative
Department	Mason Gross Sch Arts-Deans Ofc
Overview	Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.
Posting Summary	Rutgers, The State University of New Jersey is seeking an Administrative Coordinator for Mason Gross School of the Arts ( MGSA). This position reports to the Assistant Dean for Admissions and Enrollment Management, Admissions Office. Among the key duties of the position are the following: Provides administrative support for Admissions operations, its senior leadership, and all of its programs and activities. Manages general inquiries. Maintains and updates websites, social media, and databases. Arranges and coordinates events and meetings. Prepares and processes payroll appointments and transactions. Prepares business expense reimbursements; among other duties. Manages the day-to-day administrative operations of Admissions. Interacts extensively with the University community, students, prospective students, and external stakeholders, ensuring a welcoming and responsive environment. Maximizes operational efficiencies, workflow, and effective communication with Admission leadership, staff, students, faculty, and the University and external community. Prepares reports and effectively and clearly communicates with team members in a timely and professional manner. Assists with events. Works with a thorough knowledge of the policies and processes of Admissions, MGSA, the Rutgers University (RU) system, and external stakeholders, and provides timely and accurate information in response to requests. Carries out routine and semi-routine work within parameters for the Office and under general supervision. Performs professional work that requires knowledge of general administrative and office management practices, as well as specific knowledge of University policies and procedures. Maintains professional demeanor and multitask in a fast-paced, student-focused, team environment. Completes work with an understanding of the mission, vision, role, and goals of the Admissions, MGSA, and RU, and the role the tasks and responsibilities of this position play in the achievement of these goals. Assists the Assistant Dean of Admissions and Enrollment Management in managing the distribution and adjustment of scholarship awards, ensuring efficient and compliant execution.
FLSA	Nonexempt
Grade	04
Salary Details
Minimum Salary	59893.480
Mid Range Salary	73909.480
Maximum Salary	87925.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree and at least two (2) years of relevant experience; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or data collection and report writing.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Ability to multitask and manage a diverse range of responsibilities. Excellent oral and written communication skills, Ability to handle and prioritize multiple tasks and problem solve. Ability to interact successfully with a wide range of individuals at all levels of the University community.
Preferred Qualifications
Equipment Utilized	Regularly uses MS Office Suite, Cornerstone, ROCS, HCM, Student Records Database, Salesforce, Slate, Degree Navigator, Airtable, Slate and knows or will learn any and all systems RU uses for expense reimbursement, time keeping, personnel appointments, parking, telephones, payroll, student advising, admissions, student academic support, placement testing, recruitment, student support, facilities and space scheduling and management, event management, website and social media maintenance and updates, and all equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment	Fast-paced, deadline-driven, customer-service focused, team environment.
Special Conditions	Ability to work evenings and weekends, as needed.

Posting Details

Posting Number	25ST2381
Posting Open Date	11/25/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement