BMT Administrative Manager
BMT Administrative Manager
Hiring Department: Oncology Services
Location: Chicago, IL USA
Requisition ID: 1038272
FTE: 1
Work Schedule: M-F, 37.5 hrs per week
Shift: Days
# of Positions: 1
Workplace Type: On-Site
Posting Close Date: 1/5/2026
Salary Range (commensurate with experience): $77,035.00-$108,062.00
*Final salary offered will be determined by market data, internal equity, candidate experience/qualifications, and budget.*
About the University of Illinois Hospital & Health Sciences System (UI Health)
The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Position Summary
The UI Blood & Marrow Transplant (BMT) Program seeks a highly skilled and experienced Business Administrative Associate II (BAA II) to join our team. The BAA II is a key member who maintains collaborative partnerships with the BMT Program Director, Quality Manager, Oncology Clinic Directors, including Ambulatory and Hospital Administration, to drive program success and growth. The BAA II is responsible for overseeing the daily administrative operations of the BMT program and plays a pivotal role in aligning resources, overseeing budgets, and ensuring compliance with federal and state regulations. This key role operates with a general degree of autonomy and is charged with adapting strategic goals into operational plans to ensure the delivery of high-quality, cost-effective patient care in alignment with the UI CARE values, reporting directly to the Director of Clinical Stem Cell Laboratory, UI Blood & Marrow Transplant Program.
Duties & Responsibilities
Strategic Planning, Finance, and Administrative Operations
- Collaborate with leadership to develop and implement strategic plans that enhance the program's service delivery and growth opportunities.
- Assist in the preparation of a five-year business plan for the BMT Program, tracking progress and ensuring program expansion aligns with industry trends and needs.
- Contribute to the identification and implementation of new business opportunities to expand BMT services, including marketing and promotion.
- Assist in the development of annual operating and capital budgets for the BMT Program, monitoring expenditures to stay within approved budget limits.
- Jointly manage clinic profit and loss, addressing budget variances and identifying opportunities for cost optimization.
- Oversee financial reporting to third-party payors, ensuring timely and accurate submission of programmatic data.
- Oversees contract management by submitting and monitoring the progress of non-disclosure agreements, master services agreements, contracts as assigned, purchase orders, and contract renewals with the National Marrow Donor Program (NMDP) or other stakeholders.
- Performs feasibility and financial studies (e.g., value-added analysis, ROI) for proposed new services, applying working knowledge and skills to perform analytical methods and present findings to leadership.
- Manages and implements all operational policies and procedures, ensuring the BMT Program meets the compliance standards of FACT, TJC, CMS, and other regulatory agencies.
- Responsible for reporting activities by managing federally mandated data reporting (CIBMTR, NMDP) and leading the preparation of annual programmatic data for payors and RFIs.
- Collaborate with BMT Clinical Medical Directors, Program Director, Quality Manager, and Ambulatory and Hospital Administrators to align services with program goals and regulatory requirements.
- Acts as a backup and resource to the Healthcare Reimbursement Analyst to ensure continuity of critical financial and revenue cycle operations. Performs annual review of the charge master for the program(s).
- Responsible for maintaining accurate equipment and inventory for BMT, through the biennial equipment inventory process, and procurement of equipment, office/clinic supplies.
- Oversee and manage the daily operations of the BMT program, ensuring the delivery of quality, safe, and cost-effective patient care.
HR and Personnel Management
- Oversee personnel functions with direct responsibility for recruitment, hiring, training, performance evaluations, payroll processing, and employee relations matters of non-clinical staff.
- Partner with the Nurse Leader in Oncology Service Line regarding all nursing human resources matters, ensuring adherence to the INA collective bargaining agreement.
- Responsible for managing labor relations issues and ensuring compliance with collective bargaining agreements. Partners with Ambulatory leadership to establish staffing plans that maximize productivity while maintaining exceptional patient care standards.
- Provide leadership in staff development, resolving employee concerns, and fostering a positive workplace culture.
- Maintains staff compliance with all mandatory annual training, licensing, and certification requirements as stipulated by hospital policies.
Collaboration and Service Excellence
- Serves as the primary administrative resource for the BMT program; represents the BMT program at various committees and hospital meetings. Actively fosters interdepartmental collaboration across clinical and administrative units to drive the strategic growth of cellular therapies.
- Collaborate with the Patient and Guest Services department to lead service excellence efforts to boost the patient experience. Uses satisfaction data to improve patient access, services, and ensure timely resolution of all grievances are resolved effectively.
- Works with a general degree of autonomy to manage daily administrative tasks, space planning, and the annual review and updating of the Program's Disaster Plan to ensure continuity of services in extreme situations.
- Perform other related duties and participate in committees, work groups, and/or special projects as assigned.
Minimum Qualifications
- Bachelor's degree in business administration, management, or a field related to the position.
- Two (2) years of professional business, financial, and/or managerial work experience.
(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) - Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.
- Two (2) years of experience in Blood & Marrow Transplant or Cellular Therapy program, related business or administrative activities required.
Preferred Qualifications
- Has working knowledge and skills to perform a defined set of analytical/scientific methods or operational processes relevant to specialized healthcare, regulatory compliance, and healthcare finance.
- Applies experience and skills to complete assigned work within own area(s) of expertise, demonstrating expert judgment in strategic and financial management.
- Works within standard operating procedures and/or scientific methods, maintaining solid knowledge of all applicable accreditation and regulatory standards.
- Works with general degree of autonomy, demonstrating strong leadership and decision-making capabilities.
- May have direct supervisory responsibility, with a proven track record of successful staff management, mentorship, and development.
To Apply: For fullest consideration click on the
Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/18485?c=uic
Copyright 2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-920c6f1f7a782549a5f840b551b07ef9
|
University of Illinois Chicago
life insurance, paid time off, retirement plan
Nov 25, 2025