New

Administrative Assistant

Genesis10
life insurance, 401(k), remote work
United States, New York, New York
950 3rd Avenue (Show on map)
Nov 13, 2025
Genesis10 is seeking an Administrative Assistant for a 2-month contract position with a financial services company located in New York, NY. This position is fully onsite. Compensation: $25.00-26.00 per hour. Summary: Seeking a highly organized and proactive Executive/Administrative Assistant to provide dedicated support to our senior leadership team. This role is essential in ensuring seamless day-to-day operations, managing complex schedules, coordinating travel and meetings, and serving as a key liaison across departments. Key Responsibilities: Provide dedicated support to three senior executives overseeing middle and back-office functions Managing schedule and calendar through Outlook Collaborate with other Executive Assistants to align priorities and maintain seamless scheduling Arrange and book business travel, client meetings, customer events, conference calls, and reserve meeting rooms or external venues as needed Handle expense reporting and reconciliation for travel, meetings, industry events, client entertainment, and gifts using CONCUR and COUPA Order business cards, submit maintenance requests, and manage office supplies procurement Coordinate food and beverage services for client meetings and make business dinner reservations Support travel arrangements for senior executives visiting New York from the Tokyo head office Qualifications: Bachelor's degree in business administration, Communications, or a related field (preferred) This position is an on-sight position (277 Park Avenue), remote work may be permitted with prior approval Occasional need to work longer weekday hours and/or to deal with issues on weekends if needed Strong collaboration skills and the ability to build positive relationships with other EAs Proficy in Japanese and excellent written and verbal communication skills in English required. Basic PC literacy including Microsoft Word, Excel, Power Point, PDF tools Familiarity with CONCUR and COUPA preferred Ability to multitask and prioritize effectively in a fast-paced environment Flexibility to accommodate ad-hoc tasks or schedule changes A forward-thinking individual who can manage tasks independently Exceptional attention to detail and commitment to high-quality work The hourly pay rate range for this position is $25.00 - $26.00 If you have the described qualifications and are interested in this exciting opportunity, apply today! Genesis10 Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year in contract, contract-for-hire, and permanent placement roles. With more than 300 active clients, Genesis10 provides access to many of the Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals. For contract roles, Genesis10 offers the benefits listed below. If this is a perm-placement opportunity, our recruiter can talk you through the unique benefits offered for that particular client. Benefits of Working with Genesis10: Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years. The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years. Access to an experienced, caring recruiting team (more than 7 years of experience, on average.) Behavioral Health Platform Medical, Dental, Vision Health Savings Account Voluntary Hospital Indemnity (Critical Illness & Accident) Voluntary Term Life Insurance 401K Sick Pay (for applicable states/municipalities) Commuter Benefits (Dallas, NYC, SF) Remote opportunities available For multiple years running, Genesis10 has been recognized as a Top Staffing Firm in the U.S., as a Best Company for Work-Life Balance, as a Best Company for Career Growth, for Diversity, and for Leadership, amongst others. To learn more and to view all our available career opportunities, please visit us at our website. Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.