Administrative Assistant

Administrative Assistant who coordinates and monitor daily administrative activities amp; services in the Division of Cardiovascular Medicine within the Department of Internal Medicine; coordinates and oversees daily business functions including financial, human resources, outreach amp; marketing, and facilities amp; space, in collaboration with Administrative Manager; assists with identifying and resolving operational concerns and ensures appropriate actions are taken to meet division and departmental goals, guidelines amp; deadlines; reviews, screens and triages correspondence, inquiries and concerns to appropriate individual to further investigate and resolve; independently responds to routine correspondence; assists with recruiting, hiring, and training support staff; coordinates performance management activities; works with Administrative Manager to plan, assign and monitor individual workloads of administrative support and professional services staff, as well as students; monitors and ensures staffing levels are appropriate amp; makes recommendations for changes in staffing; conveys directives from division leadership; coordinates appointment calendars of assigned administrator or faculty leaders; coordinates and organizes logistics for meetings, conferences, workshops and other special events; prepares and distributes agendas; records, transcribes and distributes meeting minutes; coordinates and makes travel and lodging arrangements; collects, prepares and processes requests for reimbursement of expenses; researches, collects and compiles information as requested to develop complex division reports; aids division leadership in strategic planning process, and for decision making purposes; serves as divisions travel, purchasing and Human Resources Action (Workday) initiator; serves as liaison with university offices, faculty, staff and outside agencies.