Coordinator Logistics and Investor Relations

Department: Investments/Real Estate
Salary/Grade: NEX/15

Job Summary

The Coordinator, Logistics and Investor Relations plays a key role in ensuring seamless operations and providing exceptional service within the Investment Office. This position oversees office logistics, meeting and event coordination, travel management, calendar scheduling, and investor-facing activities. The ideal candidate combines operational precision with a polished, service-oriented approach, anticipating needs and ensuring that both internal external stakeholders have a positive experience.

*Note: Not all aspects of the job are covered by this job description.

Arrange domestic and international travel for team members, including flights, accommodations, and ground transportation.

• Serve as a professional and welcoming point of contact for visitors, including investors, partners, and other guests.
• Prepare and reconcile travel and meeting-related expense reports accurately and efficiently.
• Prepare comprehensive travel itineraries and manage all related documentation, including visas.
• Communicate clearly with internal stakeholders and external parties to ensure alignment and timely updates.
• Coordinate hospitality for meetings and events, including catering, room setup, and post-event follow-up.
• Track travel and meeting budgets to support financial oversight and reporting.

*Will perform other duties as assigned.

• Bachelor's degree.
• Previous experience in administrative, operations, hospitality, or investor support roles.
• Strong organizational and time-management skills; able to manage multiple priorities effectively.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with travel booking and expense reporting systems.
• Professional, flexible, and service-oriented demeanor with a high attention to detail.

• Experience with NU Financials and Key Travel.
• Familiarity with university administrative or operational procedures.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.