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Operations Administrator-Support Services

Martha's Vineyard Hospital
United States, Massachusetts, Oak Bluffs
Nov 03, 2025
Summary: Responsible for providing critical support to ensure the smooth and efficient functioning of hospital operations. This role involves handling administrative tasks, coordinating operational processes, and supporting the implementation of hospital policies and procedures. Does this position require Patient Care? No Essential Functions Perform administrative duties such as scheduling meetings, managing calendars, and handling correspondence. -Prepare and maintain operational reports, records, and documentation.
-Coordinate daily operational activities, including managing workflow and ensuring the completion of tasks and projects.
-Support inventory management, including monitoring supplies, placing orders, and tracking usage.
-Provide excellent customer service to patients, visitors, and hospital staff by addressing inquiries and resolving issues.
-Act as a liaison for operational concerns, ensuring that issues are escalated appropriately and addressed in a timely manner.

Education
High School Diploma or Equivalent required and Associate's Degree Business Administration preferred

Can this role accept experience in lieu of a degree?
Yes

Licenses and Credentials

Experience
Experience in an administrative or operational support role, preferably within a healthcare or hospital setting 2-3 years required

Knowledge, Skills and Abilities
- Strong organizational and time management skills with keen attention to detail.
- Excellent communication and interpersonal abilities, with the capability to interact effectively with staff and patients.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Basic knowledge of hospital operations and regulatory standards is advantageous.

Physical Requirements

  • Standing Occasionally (3-33%)
  • Walking Occasionally (3-33%)
  • Sitting Constantly (67-100%)
  • Lifting Occasionally (3-33%) 20lbs - 50lbs
  • Carrying Occasionally (3-33%) 20lbs - 50lbs
  • Pushing Rarely (Less than 2%)
  • Pulling Rarely (Less than 2%)
  • Climbing Rarely (Less than 2%)
  • Balancing Occasionally (3-33%)
  • Stooping Occasionally (3-33%)
  • Kneeling Rarely (Less than 2%)
  • Crouching Rarely (Less than 2%)
  • Crawling Rarely (Less than 2%)
  • Reaching Occasionally (3-33%)
  • Gross Manipulation (Handling) Constantly (67-100%)
  • Fine Manipulation (Fingering) Frequently (34-66%)
  • Feeling Constantly (67-100%)
  • Foot Use Rarely (Less than 2%)
  • Vision - Far Constantly (67-100%)
  • Vision - Near Constantly (67-100%)
  • Talking Constantly (67-100%)
  • Hearing Constantly (67-100%)


Martha's Vineyard Hospital, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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