Document Administrator

Are you a Document Administrator looking to join one of the top companies in the Manufacturing industry?

Are you looking to further your career and grow?

Do you have experience in Billing (Finance), a Notary, and Contracts?

If you answered yes to those three questions, then apply today!

Acara Solutions seeks highly qualified candidates to work hybrid with our client in Winter Park, FL. Interested?

Here's what you'd do:

• Provide support for Project Managers and Operations Managers during the execution phase of projects by coordinating with other departments and business functions as necessary.
• This position reports into the Solutions organization.
• The goal of this position is to enable Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes.
• Project Coordinators also act as the hub on all projects, ensuring projects move smoothly through all project milestones.
• Submits booking package in BookIT for change orders with any documentation provided by the PM.
• Tracks timesheet submittals for projects and informs Ops Manager of missing timesheets.
• Ensures documents received are properly filed.
• Provides branch designate with any hardcopies or signature files for archiving in the proper storage locations.
• Assists the PM with maintaining accurate billing documentation; ensures the PM is using the latest SOV/billing document in PMCT for the current month.
• Responds to requests for documentation from Collections to help resolve issues.
• Notarizes billing documents when required by the customer.
• As directed by others, completes Plan Cost Adjustments (PCAs) in SAP.

Here's what you'll get:

Pay: $21.00/hr.

Hours: 40 hours/week (1^st Shift).

Length: Temp to Permanent (12 months).

Sounds like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

• High School Diploma or GED.
• Minimum of 1 year of experience in Billing (Finance), a Notary, and Contracts.
• Minimum of 1 year of experience with HVAC/Fire Alarm/Security systems.

• A full understanding of this capacity, maneuver through a SharePoint site.
• Excellent organizational and interpersonal skills.
• Ability to read and understand contract documentation.
• Proficient in Microsoft Office and business software systems (SAP).
• Good verbal and written communication skills in English.
• Dependable, reliable person and attention to detail.
• Someone who has worked in an office environment, who can navigate through an excel spreadsheet confidently.
• Excel assessment.
• Able to work independently and self-motivated.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be needed to verify identity and eligibility to work in the United States and to complete the necessary employment eligibility verification form upon hire.
• Under the International Traffic in Arms Regulations (ITAR), all employees assigned to this client must provide documentation verifying their status as a "U.S. Person," as defined in ITAR clause 120.15. A U.S. Person is a protected individual under the anti-discrimination provisions of U.S. immigration laws.