HUMAN RESOURCES COORDINATOR

For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP

UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

Department Overview

UCOP Human Resources is dedicated to serving and supporting staff, and to building a work environment where employees feel involved and empowered to offer their best.

Position Summary
Involves recommending, developing, implementing, administering, coordinating and/or evaluating Human Resources policies, labor contracts, statutes, programs and procedures covering several of the following: recruitment, compensation, employee relations, labor relations, payroll, benefits, welfare programs, training and development, visa procurement, inter-location transfers, and employee services. UCOP Human Resources (OP HR) is responsible for Human Resources activities directly related to all Office of the President employees. OP HR provides guidance and support to all managers, supervisors and employees throughout each of the stages of an individual's employment lifecycle. Under general supervision from the Payroll Manager, the HR Generalist is primarily responsible for providing administrative support to the UCOP Human Resources Staff in the areas of on-boarding, off-boarding and Job Data updates. Associated with that, they are responsible for coordinating HR activities and transactions associated with UCPath, the Business Resource Center, Technology Service Desk, Work Management Center, Telecommunications, as well as other departments in accordance with established policies and procedures and services. This position supports OP HR colleagues as a subject-matter expert in the areas of on-boarding, off-boarding and Job Data changes as related special projects arise. This is a Hybrid position with two days per week on site in Oakland, CA or Riverside, CA. Please note: a cover letter must be submitted with your application, if your cover letter has not been submitted with your application it will be considered incomplete.

Key Responsibilities

20% Generally, provides administrative support to UCOP Human Resources regarding many confidential matters. Provides employees with tailored on-boarding information complying with department and UCOP HR practices and procedures. Support for HR Business Partners in areas of on-boarding and separating employees, as well as assists the Human Resources Business Partner with special projects, or help resolve complex issues

25% Hiring New Employees: Sends and receives pertinent new hire document requests following security guidelines. Monitors and follows up on background checks, as needed. Acts as the primary administrative point of contact during coordination of all pre-first day activities for the new employee, the hiring manager, the HR Business Partner, the Work Management Center, Business Resource Center, TechDesk and Telecommunications, and Payroll. Coordinates payroll and other appointments to on-board employees. Coordination of other on-boarding special requests, as needed. Under the direction of the Payroll Manager, initiates, processes and securely retains all new hire paperwork. Responsible for the integrity of all paperwork and compliance for new hire documentation. Inputs all transactions into Peoplesoft HCM system for UCOP employees.

10% Separating Departing Employees: Prepares and distributes separation checklists for manager and separating employee. Off-board departing employees working with the manager and employee, Work Management Center, Business Resource Center, TechDesk and Telecommunications, Payroll and UCPath to separate Employees. Ensures accuracy of separation codes and data entry to avoid negative impact to employee benefits. Coordinates separation with payroll group to assure timely payment to employee.

15% General Data changes: Enters data into PeopleSoft HCM system for UCOP employees following payroll deadlines, analyzes data change requests and assesses their impact, ensuring accurate employee profile and compensation fields. Problem solves issues that arise with employee data, and ensures assignments are completed in a timely manner. Responsible for maintaining up-to-date documentation for all of these related administrative procedures.

15% Responsible for setting up and maintaining personnel files within the electronic personnel file system (OnBase). Ensures that all appropriate documents are included (e.g., signed offer letter, personal data sheets and self-disclosure forms) and that filing of inappropriate documents does not happen. Keeps files current and properly tagged for ease of retrieval. Works with HR Business Partners to ensure confidential files are managed appropriately. May maintain records for equal employment opportunity and affirmative action reporting requirements. Responsible for conducting periodic audits of personnel file meeting compliance and regulatory requirements.

15% Actively participates in committees and projects which provide opportunities to improve OP Human Resources processes and makes recommendations for improvements. Supports committees as assigned and actively participate in group sessions assisting with integration of changes. Works in a team structure to manage multiple tasks and priorities as assigned. May be assigned independent responsibility and accountability for the timely and accurate completion of significant transaction processing deadlines.

Experience
Required Qualifications

Minimum of 2 years in HR-related field and/or 6 years equivalent experience.

Skills and Abilities
Required Qualifications

Advanced proficiency in a PC operating environment with MS Office Suite. Willingness to learn new software applications and technologies, as needed, and to apply technology to resolve problems and gain efficiencies. Intermediate Excel skills for creating and maintaining spreadsheets and databases for HR activity tracking. Experience creating reports and analyzing data. Experience with Talent Acquisition systems.

Communications skills that demonstrate ability to articulate ideas and issues clearly, concisely and logically. Excellent written skills as demonstrated by the ability to draft, edit, and proofread correspondence, reports, and other documents in appropriate format, tone, language, and grammar. Active listening skills to ensure that important points are noted and clearly communicated.

Experience researching, interpreting and applying relevant policies and procedures and recommending potential solutions to issues and/or problems; ability to focus on key issues, gather and integrate information from a variety of sources; and determine appropriate course of action based on established guidelines or past precedents.

Skill managing sensitive and confidential information. Ability to maintain composure and exercise discretion when addressing sensitive issues and situations

Must have excellent customer service and diplomacy skills and demonstrated strong interpersonal skills to ensure smooth and effective relations across the organization at all levels, within unit and to external clients. Ability to work collaboratively and productively with staff with varying work styles and personalities in a team-oriented environment. Ability to acquire understanding of the unit's goals and objectives, and client departments.

Excellent analytical and organizational skills with demonstrated meticulous attention to detail as demonstrated by regularly verifying all work thoroughly to ensure accuracy and ability to recall specific facts quickly and efficiently. Demonstrated experience in using independent judgment in problem resolution.

Demonstrated ability to track, organize and prioritize workload and request resources and information needed to meet deadlines. Ability to work proactively and follow through on assignments with minimal supervision. Must be a self-starter and must be able to coordinate and prioritize multiple tasks.

Act as a back-up for UCPath Center Workforce Administration transaction initiation.

Preferred Qualifications

Act as a back-up for UCPath Center on-site employees on-boarding and off-boarding.

Demonstrated skill in establishing and maintaining a complex record management system accurately and consistently, as well as orderly electronic systems.

Working knowledge of University of California HR policies, procedures and terminology including, but not limited to office administration, classification and recruitment, employment, compensation, payroll processing, leaves of absence and benefits.

Working knowledge of employment laws and the principles and practices of human resource administration.

Education
Required Qualifications

Bachelor's degree in related areas and / or equivalent experience / training

Travel Requirements
5% Attend quarterly meetings.

Job Title
HR Generalist 2

Job Code
007595

Salary Grade
Grade 20

Payscale:
$78,000 - $90,000

The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

This is a Hybrid position with two days per week on site in Oakland, CA or Riverside, CA. Please note: a cover letter must be submitted with your application, if your cover letter has not been submitted with your application it will be considered incomplete.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is October 28, 2025. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.

• "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
  • UC Sexual Violence and Sexual Harassment Policy
  • UC Anti-Discrimination Policy for Employees, Students and Third Parties
  • APM - 035: Affirmative Action and Nondiscrimination in Employment

EEO STATEMENT

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.