Sr. Executive Administrative Assistant II

The Executive Assistant II will be responsible for executive level administrative support to the SVP, Chief Financial Officer and key members of his staff. This role is hybrid, 3 days in office and 2 days remote.

Position requires excellent administrative and organizational skills, handling of the highest level of confidential information, and good public relations. Exercise discretionary powers and independent judgment that directly support management activities daily. Perform tasks under general supervision.

Is this you? Find out more below!

How do I make an impact on my team?

Support Sr. Vice President and his team with schedules, telephone, email, filing and document organization, meeting preparation and follow up.
• Support the budgeting and financial activities of the department.Prepare presentations slides and documents, as well as presentation support materials.
• Facilitate all activities related to newsletters, including final production and distribution.
• Prepare and distribute other communications as required.
• Coordinate travel arrangements such as reserving flights, cars, and hotel or restaurant reservations.Submit and reconcile expense reports and monitor the division's use of the Corporate Credit Card.
• Organize client, audit, organizational and departmental meetings, and coordinate schedules for department leadership.
• Reserve and prepare conference rooms for meetings, ensuring required technology is available and operational prior to the start of the meeting.
• Interacts with consultants, clients, or prospects on behalf of the VP when not availablePrepare communications and tracking of candidate screening and coordinate interview scheduling.
• Engage in the planning and facilitation of onboarding and training activities of new leadership hires.
• Assist with division/department social function planning and execution including special events, such as luncheons, audit activities, annual Team Building Event, client meetings.
• Assist in ensuring division/department wide adherence to policies, procedures, compliance regulations, and other processes.
• Act as resource for division/department managers and employees within areas of responsibility.
• Always maintain confidentiality and discretionExecute multiple tasks daily, to include prioritization and successful resolutio
• Conduct projects and participate in team activities to identify problems and improve work processes and systemsSupport other department administrative needs as available.Participate in, adhere to, and support compliance program objectives

What our team expects from you?

• Minimum of Associate Degree with at least 5 years of executive assistant experience or a bachelor's degree with two years of executive assistant experience.
• Experience in a corporate pharmacy, health care, or insurance setting preferred.
• PowerPoint, Word, Excel software proficiency required.
• Applicant must be well organized, dedicated to quality, service oriented, and possess the ability to analyze and implement process improvements.
• Less than 10% domestic travel
• Able to work at least 3 days in the office at our HQ in Madison, WI.

What can you expect from Navitus?

• Hours & Location: Monday-Friday insert hours & location
• Top of the industry benefits for Health, Dental, and Vision insurance
• 20 days paid time off
• 4 weeks paid parental leave
• 9 paid holidays
• 401K company match of up to 5% - No vesting requirement
• Adoption Assistance Program
• Flexible Spending Account
• Educational Assistance Plan and Professional Membership assistance
• Referral Bonus Program - up to $750!

Putting People First in Pharmacy- Navitus was founded as an alternative to traditional pharmacy benefit manager (PBM) models. We are committed to removing cost from the drug supply chain to make medications more affordable for the people who need them. At Navitus, our team members work in an environment that celebrates diversity, fosters creativity and encourages growth. We welcome new ideas and share a passion for excellent service to our customers and each other.

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