Operations Coordinator

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for an Operations Coordinator responsible for providing comprehensive administrative support to the Tysons Director of Administration (DoA) in order to support daily operational excellence in the Tysons, Virginia office.

The ideal candidate will be responsible for...

• Providing administrative and operational support to the Director of Administration (DoA), collaborating with key stakeholders to problem solve and ensure coordination and execution of priorities
• Playing an essential role in supporting office planning and projects by researching and collecting information, contributing innovative recommendations, and implementing approved plans within assigned responsibilities
• Supporting various projects in support of office operations
• Routing and/or answering correspondence internally and through various offices and locations
• Researching, analyzing and compiling information for various spreadsheets, databases, and reports on behalf of Manager; providing updated information as requested by various levels of management, including assisting with tracking expenses, revenue projections, office space utilization, contracts, etc.
• Being involved in continuous process review and creation of efficiencies
• Assisting Manager with various administrative tasks as assigned (i.e., scheduling; proofreading; processing expenses and vendor invoices; drafting correspondence, project documents, charts, and manuals)
• Managing event planning and communications for office events (holiday party, monthly birthday/happy hours, luncheons, Staff Appreciation Week, Wellness Fair, United Way Campaign, etc.)
• Leading the Wellness Committee, creating an annual wellness program and coordinating wellness events and communications for the office

The successful candidate will demonstrate...

• Bachelor's degree or equivalent experience; a minimum of 2 years relevant work experience; prior work history in law firm operations a plus
• Proficiency within Microsoft Office suite; experience with conference room management software
• Strong attention to detail and strong follow-through; results-oriented
• Effective communication and interpersonal skills to effectively communicate with stakeholders at all levels of the organization
• Strong writing and proofreading skills, including proven ability to effectively organize and present information in various formats
• Ability to conduct basic research on various topics and make recommendations to supervisor
• Ability to adapt and respond in a fast-paced environment
• Ability to work autonomously when needed, prioritizing work and meeting assigned deadlines
• Strong collaborative skills to achieve results in cross-functional teams
• Strong organization and time management skills with ability to multi-task on competing deadlines
• Ability to maintain confidentiality of all facets of assigned work with a high level of integrity, diplomacy and discretion
• Ability to work overtime, when needed

Committing your time and talent is no small matter-at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees' well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.