Senior Business Administration & Partnerships Coordinator

Job Summary:

We are seeking a detail-oriented and proactive Sr Business Administration & Partnership Coordinator to support both the Vice Chancellor of Innovation & Biotechnology's office and key partnership initiatives. This role blends traditional high-level operational and business administration support (calendar management, travel, meeting preparation, correspondence), with cross-functional project management, helping to drive business development deals & industry partnerships, track deliverables, and ensure seamless coordination across teams and stakeholders.

The Coordinator will be responsible for managing details (administrative and otherwise) for all high-priority initiatives and will serve as a trusted liaison, ensuring deadlines are met, relationships are proactively managed, and the Vice Chancellor's commitments and strategic priorities are advanced. Serving as a central connector, the Coordinator facilitates communication across teams and represents the Vice Chancellor in correspondence and meetings as needed. The role is highly collaborative and requires a blend of organizational rigor, strong communication skills, and the ability to operate with discretion in a complex, matrixed environment.

The Coordinator will exhibit exceptional judgment skills, a high level of discretion, and the ability to proactively anticipate the needs of the Vice Chancellor. This person must thrive in a fast-paced, matrixed environment and be equally comfortable handling detailed administrative work and coordinating high-level partnership initiatives.

Key Responsibilities:

• Provide comprehensive administrative support including calendar management, scheduling, travel arrangements, meeting preparation, and expense management.

• Develop, draft, and edit correspondence, presentations, and strategic communications on behalf of the Vice Chancellor.

• Serve as the primary point of contact for both internal and external inquiries & requests directed to the executive, exercising discretion in triaging, responding, or delegating appropriately.

• Track and manage deadlines, deliverables, and milestones for business development deals, partnership agreements, and executive-led projects to ensure timely follow-through, escalating risks or delays proactively.

• Coordinate meeting logistics, agendas, and documentation for strategic initiatives.

• Plan and host onsite meetings as requested, including coordination and management of all administrative and project coordination details.

• Partner closely with the Vice Chancellor to monitor, manage, and advance business development deals, partnership opportunities, and high-impact initiatives.

• Build and maintain strong, professional and trusted relationships with internal leadership, external partners, and key stakeholders.

• Manage day-to-day office operations, including service delivery, meeting/space scheduling, catering coordination, supply management, and mail handling.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 4 days per week on campus and as needed for in-person meetings.

Why Join Us:

CU Innovations is an integral part of The University of Colorado's Anschutz Medical Campus, a top-tier academic medical institution, collaborating with pioneering researchers, clinicians, staff, and external partners at the University of Colorado, staff at UCHealth and Children's Hospital Colorado. Together, we power innovation by imagining, discovering and commercializing advanced healthcare solutions, including treatments, medical devices, and cutting-edge technologies. Our mission at CU Innovations is driven by the unique collaborative environment we operate in, and our guiding principle is to transform breakthrough discoveries and treatments into realities within an efficient ecosystem that accelerates their availability to patients. This approach not only empowers our partners to have an immediate and meaningful impact but also enhances the quality of life and outcomes for patients now and in the future, at both CU and beyond.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor's degree from an accredited institution. Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

• 2 years of professional experience in an operations, administration, or project coordination role supporting leadership.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• An advanced degree in business, business administration, healthcare administration, public administration, communications, or a directly related field.

• Experience in business development, partnerships, or alliance management support.

• Experience working in healthcare, research, or academic medical centers.

• Experience providing executive level administrative support.

• Experience with university systems such as Concur, CU Marketplace and EMS.

• Project Management or coordination certification.

Competencies:

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Demonstrated ability to collaborate effectively across teams and functions.

• Advanced writing and documentation skills, with experience preparing high-quality reports and communications.

• Proven ability to manage multiple priorities and thrive in fast-paced, dynamic environments.

• Exceptional written and verbal communication skills.

• High level of discretion, integrity, and professionalism.

• Strong organizational and time management skills, with ability to manage multiple complex projects simultaneously.

• Excellent interpersonal skills.

• Ability to maintain confidentiality and exercise sound judgment.

• Strong problem-solving, critical thinking, and anticipatory skills.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Lindley.pagels@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by October 17, 2025.

Anticipated Pay Range:

The starting salary range for this position has been established as $60,514 - $77,000

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

This position is not eligible for overtime compensation.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.