Finance Operations Coordinator

Bachelor's degree and four years of general office, accounting or business related experience or an equivalent combination of education and experience.

• Assist faculty with managing the financial aspect of sponsored research accounts by providing guidance regarding agency, program-specific policies, and university rules for spending, re-budgeting, reporting, and financial closing at the end of project performance periods.
• Monthly review and reconciliation of all transactions, including expenses, revenue, and fund equity or cash, posted to cost centers for management's approval to ensure all transactions are correct.
• Make the necessary correction to expenses posted in error within the period allowed, then work with the owners of the source document to ensure the posting error is discontinued.
• Assists in monitoring, administering, and coordinating budgets, including oversight and processing of budget transfers, inter-departmental transfers, budget adjustments, journal entries, and other items. Meet with faculty and other cost center managers to discuss the current state of spending on their accounts and projected expenses to avoid over- or underspending based on the annual or project budget available for the period.
• Procurement specialist. Prepares, reviews, and submits purchase requisitions, requests for checks, invoices, new vendor requests, and other needed items. Oversee the day-to-day purchase requests for sponsored projects and the department by obtaining the necessary quotes and preparing purchase requisitions or using a purchasing card. As required, prepare university work orders and contracts with outside vendors for services or work needed for sponsored projects, classrooms, labs, or offices within the department.
• Coordinates travel arrangements and prepares requisitions for payment and reimbursement for faculty. Coordinates travel via an online system or other methods as needed. Ensure all travel and travel-related expenses are authorized and approved in accordance with UTD and UT System policy, and ensure travel expenses are allowable and necessary under the applicable sponsored project.
• Processes business expense reimbursements.
• Credit Card holder and reconciler; ensures all credit card usage is allowable and fully auditable, and reports are submitted on time each reporting period.
• Trains research staff and students in purchasing and travel policies and procedures to follow UT System and department requirements.
• Assists as finance liaison for new lab set-ups and moves.
• Provides confirmation of funding to support research personnel.
• Maintain departmental Standard Operating Procedures (SOP's), which incorporate the University policies and procedures for conducting the day-to-day duties in the current position.
• Remains competent and current by attending professional development courses, software training classes, courses, and/or training sessions as directed by the supervisor or required by the University.
• Keep abreast of University, State, and Federal purchasing and financial regulations and maintain communication with the University's financial and purchasing departments to ensure that duties in this area are performed correctly and in keeping with all applicable rules.

• Competitive Salary
• Tuition Benefits
• Internal Training
• 
  BCBS PPO Medical insurance - 100% paid for full-time employees
• 
  PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits
• Vision Insurance
• Long and short-term disability
• 
  TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement
• Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans
• Dental/Vision/AD&D
• Paid time off
• Paid Holidays
• Paid Winter Break
• Fertility Benefits
• Remote Work Options - approved by department