Divisional Finance Administrator @ DHQ

Job Objective: Provide oversight, expertise, leadership, and management supervision for financial accounting operations for The Salvation Army KWM Division in conformity with accounting principles generally accepted in the United States of America (US GAAP), and in conformity with policies and procedures established by The Salvation Army. Responsible for the preparation and oversight of financial statements and reports used for divisional management. Works to ensure reliability, integrity of financial, and operations information. Serves as department head for the DHQ Finance Department. Provides accounting and operation support to the Division.

Essential Functions:

• Responsible for the efficient operation of the Divisional Finance Department. Works to ensure information is accurate, reliable and consistent with all Government regulations, funding agency requirements and Salvation Army policies and procedures for the General/City Fund, Service Extension Fund, individual corps and institutions
• Protects the integrity of all Divisional Accounting systems
• Provide oversight for the budget preparation process of all Salvation Army funds and units and their timely submission to the Divisional Finance Board for approval; management of this process will include the on-going comparisons to actual results
• Prepares reports, analysis and other information to be used by management in making decisions regarding performance of the Division and its operating units
• Supervises the Controller and Administrative Assistant
• Responsible for department recruitment, and training, recommending to the Divisional Commander for salary increases, promotions, disciplinary action and terminations for the Finance Department
• Monitors and coordinates the divisional Capital, Operating, and Income Trust ledgers, and works with THQ to maintain accurate reporting on status of these funds
• Serves as a consultant to the units in the division - providing expertise and information about accounting and financial information and processes. Assist in identifying available funding for proposed expenditures.
• Provide supervision and assistance, as needed, for the Divisional Financial Statement Consolidation process
• Maintains contact with outside groups, such as banks, vendors, and management companies
• Maintains current knowledge of all official minutes and policies issued by Territorial Headquarters so that effective support can be given to the Divisional staff in administering the affairs of the Division
• Serve as secretary of the DFB
• Prepares and/or presents all business of the Division to the Divisional Finance Board (DFB); receives, reviews and files copies of the DFB minutes taking action as appropriate based on DFB decisions. Communicates DFB decisions to requesting unit and follow-up with Territorial Headquarters as needed
• Approve expense reimbursement vouchers, Finance department invoices and Property Release of Funds requests
• Approve checks and ACH payments for all bank accounts as needed
• Participate in monthly meetings of the Finance Committee of the Advisory Board preparing all appropriate reports for their review
• Attends Metro Coordinating Council
• Serves on STEPS teams as assigned
• Attends DMPC (Divisional Mission and Program Council)
• Serves as Finance liaison to the Advisory Board Executive Committee and Full Board in the absence of an Advisory Board Finance Chairperson.
• Maintain confidentiality and comply with Salvation Army Safe from Harm guidelines
• Maintains positive work atmosphere by behaving and communicating in a manner that fosters good relationship with clients, co-workers and supervisors. This includes, but is not limited to, such actions as: resolution of conflicts in a professional manner; courteous treatment of staff, visitors and clients; respect of others' property and person; and profession and appropriate communication to and about clients, co-workers and supervisors
• Provide oversight of the preparation and filing of financial statements and other financial documents for all divisional operating funds, and other units as necessary, including reports prepared for independent auditors, DHQ management, Territorial Headquarters, States of Missouri/Kansas and others
• Serve as a bank account administrator and maintain a liaison position with the banks. Manage due diligence processes when necessary to assess possible advantageous changes in accounting related service providers
• Maintains appropriate password security
• Performs a minimum of one-third of the Divisional Audits per Territorial policy
• Reviews, approves and oversees the processing of electronic fund transfers, including as appropriate, Manages and supervises agency cash flow needs and transactions
• Attend seminars and conferences as requested. Prepare presentations for Divisional Finance Board and other groups as directed
• Monitor reports of Corps/Institution receivables to HQ and work with Corps to reduce their outstanding debt
• Work in conjunction with the development department on fund raising initiatives and events as assigned
• Other duties may be assigned

Minimum Qualifications:

Education: Bachelor's Degree with a business concentration in accounting/finance

Experience: Seven years of related experience

Certifications/Licenses: CPA preferred

Skills/Abilities:

• Excellent computer skills including Microsoft Word, Excel & e-mail
• Position requires a confident, self-motivated, multi-tasked individual with integrity in the use of resources
• Demonstrate ability as a team-builder and must maintain a high level of trust regarding confidential matters
• Must be a highly organized, detail-oriented (accuracy) self-starter able to meet deadlines with minimal supervision
• Strong Communication skills are necessary
• Be competent to analyze facts and circumstances surrounding individual problems and transactions and determine what actions to be taken within the limits of standard or accepted practice
• Skill and experience in preparation and use of budgets
• Skill and experience in the preparation of audited financial statements
• Working knowledge of the process and goals of consolidation of multiple units' financial statements
• Experience in taxation issues as they relate to nonprofit organizations
• Must demonstrate ability to think independently and exercise sound judgment
• Act in a manner consistent with the Mission Statement of The Salvation Army
• Willingness to promote and work in accordance with The Salvation Army's mission, vision and values, with particular regard to excellence of service
• Must pass all applicable background checks

Supervisory Responsibility: Supervises the Controller, Finance Administrative Assistant

Physical Requirements: Include good speaking, hearing and vision ability and excellent manual dexterity. Ability to stand, bend and reach for extended periods of time, dexterity of hands and fingers to operate office equipment. This position will require the ability to lift and/or move more than 15 pounds occasionally. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.

Travel: Requires travel periodically which could include nights and weekends

Driving: Driving is required for this position. Must possess a valid driver's license from the state in which you reside. Must be approved through The Salvation Army Fleet Safety Program to drive either a Salvation Army or personal vehicle on Salvation Army business.

Working Conditions: Work is performed in a typical office environment; moderate noise level in business office.

All employees recognize that The Salvation Army is a church and agree that they will do nothing as an employee of The Salvation Army to undermine its religious mission.

The Salvation Army Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.