OFFICE SUPPORT ASSISTANT III #000252565

The Division of Student Success at Missouri University of Science and Technology is dedicated to supporting the academic, personal, and professional development of all students. Comprised of 15 key areas, the division includes: athletics and recreation, academic support services, academic advising, retention initiatives, study abroad, student health services, student well-being, accessibility and testing services, community standards, residential life, student involvement, career opportunities and employer relations, family and friends, engagement and belonging, and the military and veteran services center. Together, these areas work collaboratively to foster a supportive and inclusive environment where every Miner can thrive.

Reporting to the Executive Communications Manager, the Office Support Assistant within the Vice Chancellor for Student Success suite provides professional support to the Vice Chancellor and Assistant Vice Chancellors, as well as a broad variety of administrative duties for the office. In performing duties, the Office Support Assistant will work independently and collaboratively as appropriate and exercise initiative, judgement, discretion, and confidentiality.

Key Responsibilities:

• Provide support to Vice Chancellor and Assistant Vice Chancellors via direction from the Executive Communications Manager. Effectively manage calendars and agendas. Assist with workday preparation by anticipating information needs such as support documents, materials, itineraries, and information
• Coordinate logistics and provide administrative support for a variety of events, projects, committees, and meetings
• Compose and send correspondence, reply to emails and other inquiries on behalf of the office, some of which involve highly confidential and/or sensitive matters, and serve as a resource person to others within the Division of Student Success
• Provide a positive first impression and back-up to the reception desk as needed. With the support of this team, manage incoming calls and visitors, supplies, requisitions, and requests for repairs. Coordinate office coverage.
• Coordinate travel and accommodations as needed; prepare travel and expense reports for prompt reimbursements
• Pay bills, subscriptions, memberships, invoices, etc.
• Maintain website, office telephones, and oversee division email inboxes
• Special projects/other duties as assigned

High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary

• Excellent written and verbal communication skills
• Strong organizational and interpersonal skills and the ability to manage multiple projects simultaneously while exhibiting attention to detail
• Experience in managing events, travel arrangements, multiple calendars, and preparing meeting agendas is required
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook Calendar) and PeopleSoft
• Experience completing basic website updates
• Experience working in higher education is preferred

The anticipated hiring range for this position has been established as $14.50 to $18.11 hourly.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 5
University Title: OFFICE SUPPORT ASSISTANT III
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Applications will be accepted until this position is filled.

Visa Sponsorship Information:
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.