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Senior Project Coordinator Confidential (Multiple Vacancies)

Rutgers University

life insurance

United States, New Jersey, Newark

Sep 17, 2025

Position Details

Position Information

Recruitment/Posting Title	Senior Project Coordinator Confidential (Multiple Vacancies)
Job Category	Staff & Executive - Administrative & Support - General
Department	Newark Chancellor's Office
Overview	The Newark Chancellor's Office is the central administrative and strategic hub of Rutgers University-Newark, supporting a vibrant campus that includes five schools, Student Affairs, Institutional Planning and Operations ( IPO), and numerous cost centers, with over $500 million in annual revenues. Effective finance and budgeting are essential to sustaining the university's core priorities academic excellence, research, community engagement, and student success. By joining the Chancellor's Office, you play a vital role in supporting a diverse population of students, faculty, and staff, and in enabling strategic resource allocation that drives innovation, equity, and inclusive growth. Your work directly contributes to student success and the development of the next generation of change makers, while helping Rutgers-Newark fulfill its mission as an anchor institution deeply committed to public service and community impact.
Posting Summary	Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Sr Project Coordinator Confidential . Reporting to the Sr. Executive Associate, this position is a key member of the Chancellor's Office administrative staff and plays a critical role in supporting and coordinating key projects and initiatives within the Office of the Chancellor. This position is responsible for and not limited to the following: Supports various senior administrators with the day-to-day operations, strategic initiatives, and special projects Works closely with the Chief of Staff, senior administrators on the Chancellor's leadership team, Rutgers-Newark leaders, and various units across campus Ensures the successful execution of academic, administrative, and research projects that align with the university's strategic priorities and fulfill the goals and objectives of the strategic plan Compiles, analyzes, and maintains confidential information related to faculty affairs, including sensitive personnel data, such as merit review documentation, potential disciplinary actions, hiring recommendations, years of service, and other faculty-related matters governed under the collective bargaining agreement Demonstrates exceptional organizational, communication, and project management skills, as well as the ability to collaborate effectively with diverse stakeholders Performs at a high level of professionalism and will always maintain the confidentiality of the Office of the Chancellor
FLSA	Exempt
Grade	05
Salary Details
Minimum Salary	71447.000
Mid Range Salary	90435.000
Maximum Salary	109422.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
Union Description	Administrators Confidential
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree or a combination of education and years of experience with 2 years of experience in working in academic, government, or similarly complex organizations.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Strong project management skills are essential, including the ability to develop project plans, set priorities, manage timelines and budgets, and monitor project progress Understanding the organizational structure, governance, and decision-making processes within a university setting enhances the ability to navigate the complexities of the role Excellent written and verbal communication skills are necessary to effectively engage with diverse stakeholders, facilitate collaboration, and present information in a clear and concise manner Ability to adapt communication styles to different audiences is important Build and maintain positive relationships with stakeholders at various levels, including university leadership, faculty, staff, students, and external partners Strong interpersonal skills, diplomacy, and the ability to navigate complex stakeholder dynamics are crucial Exceptional organizational skills are required to manage multiple projects simultaneously, set priorities, meet deadlines, and adapt to changing circumstances Effective time management and the ability to work efficiently under pressure are necessary. Adaptable and resilient in the face of changing priorities, tight deadlines, and ambiguity Ability to work effectively in a dynamic environment and maintain composure under pressure is crucial
Preferred Qualifications	Familiarity with higher education institutions, policies, and processes is beneficial. Proficiency in project management methodologies and tools is highly desirable.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST2004
Posting Open Date	09/17/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement