Executive Assistant Senior - Legal Office

Description

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Summary:

UNC Health is seeking an experienced Executive Assistant Senior to support two Vice Presidents within the Legal Office, which encompasses Legal, Audit, and Risk functions. This role serves as a trusted partner to senior leadership, anticipating needs and providing seamless support for complex schedules, communications, and departmental priorities.

The Executive Assistant Senior ensures smooth daily operations by coordinating high-level meetings, preparing and managing confidential documents, and serving as a central point of communication for leadership and the broader team. This position requires professionalism, discretion, and a proactive approach to supporting leaders in a dynamic, fast-paced environment.

Responsibilities:
1. Serves as primary assistant to an Associate Vice President, Vice President, Senior Vice President, President or UNCHCS officer. Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs.
2. Communicates, follows up and acts as a liaison with department directors regarding project and report data due to Vice President. Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
3. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed.
4. Schedules calendar commitments for directors and executives. Arranges meetings, conferences and travel logistics for executives and officials. Schedules high-level executives.
5. May occasionally assist VPs with directors' budget.
6. Organizes supervisor's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.

Other information:
Education Requirements:
* High School diploma or GED
Licensure/Certification Requirements:
* No licensure or certification required.
Professional Experience Requirements:
* Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.
Knowledge/Skills/and Abilities Requirements:
* Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: Legal Office

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$24.73 - $35.56 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully-owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care; except that, if you are currently a UNCHCS State employee already working in a designated shared services department, you may remain a UNCHCS State employee if selected for this job.

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.