SUPVSR OF GRANTS ADMINISTRATION

JOB ANNOUNCEMENT

SUPERVISOR OF GRANTS ADMINISTRATION

Capital Finance

CHICAGO DEPARTMENT OF AVIATION (CDA)

# of positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $97,836; Grade: BX-19

Applications for this position will be accepted until 11:59 pm CDT on Wednesday, October 1, 2025.

Under direction, supervises and/or participates in the preparation, review, and administration of government grants for a variety of departmental or City-wide programs, and performs related duties as required

ESSENTIAL DUTIES

* Process and submit reimbursement requests through systems such as Delphi.

* Review invoices and project expenditures for allowability under federal and state grant guidelines (e.g., AIP, BIL, AIG).

* Monitor grant budgets and prepare financial tracking tools in coordination with the Finance Department.

* Maintain documentation for all active and closed grants in an audit-ready state.

* Prepare and submit quarterly SF-425 reports and SF -271 annual and other required documents.

* Coordinate responses to grantor agency audits and monitor reviews.

* Track grant deadlines, key milestones, and closeout dates.

* Assist with limited pre-award tasks such as data gathering for applications or grant research when needed.

* Assigns and monitors the work of staff engaged in various grant administration activities.

* Additional duties as assigned by the Director of Grants Management.

Additional duties may be required for this position.

Location: 10510 West Zemke Road

Days: Monday - Friday

Hours: 8:30 am - 4:30 pm

THIS POSITION IS NOT CAREER SERVICE.

MINIMUM QUALFICATIONS

* Eight (8) years of work experience in grants administration, OR

* Graduation from an accredited college with an Associate's degree in Business Administration, Public Administration or a directly related field, PLUS six (6) years of work experience in grants administration, OR * Graduation from an accredited college or university with a Bachelor's degree in Business Administration, Public Administration or a directly related field, PLUS four (4) years of work experience in grants administration, OR

* Graduation from an accredited college or university with a Master's degree or higher in Business Administration, Public Administration or a directly related field, PLUS three (3) years of work experience in grants administration

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

NOTE: You must provide your transcripts or degree at time of processing, if applicable.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor