Executive Assistant to the Chancellor and Vice Chancellor
 University of Arkansas | |
 United States, Arkansas, Hope | |
| 2500 South Main Street (Show on map) | |
 Sep 11, 2025 | |
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Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.
Closing Date: Type of Position:ClericalWorkstudy Position: Work Shift: Sponsorship Available: The University of Arkansas Community College at Hope-Texarkana (UACCHT) is a proud member of the University of Arkansas System. The University of Arkansas System is comprised of land-grant research institutions, a teaching hospital, five community colleges, two schools of law, a presidential school, a residential math and science high school, and an online university, as well as divisions of agriculture, archaeology and criminal justice. These entities exhibit unmatched economic and social impact across the state by providing numerous academic and professional opportunities. Below you will find the details for the position currently available at UACCHT including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process please submit a request via Email to: Kathryn.Hopkins@uaht.edu or by phone at (870) 722-8164 or (870) 722-8297. Applicants are required to submit a separate request for each position in which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at Kathryn.Hopkins@uaht.edu or by phone at (870) 722-8164 or (870) 722-8297. Department:University of Arkansas Community College at Hope-TexarkanaDepartment's Website: 1. Provides daily administrative support including correspondence, phones, scanning, filing, and ordering supplies. 2. Schedule and assist with arrangements for upcoming meetings and preparation of documents or materials. Ordering lunch. 3. Execute business processes for the Chancellor and Cabinet as necessary. 4. Board of Visitors (BOV): Communicate with the BOV on a regular basis, assist with BOV Appointments/Reappointments processes, maintain records of BOV terms, schedule meetings (UA-Hope and UA-Texarkana) arrange catering, provide meeting documents, maintain all BOV records, meeting notifications, record and transcribe minutes, upload docs/maintain on UAHT Public Drive/SharePoint. Organize BOV and UA System representatives for and during the UAHT Graduation. Maintain all regalia. 5. Chancellor's Cabinet: Communicate with cabinet. Organize, schedule, coordinate Cabinet meetings and individual Cabinet member weekly meetings with the Chancellor. Maintain and manage all Cabinet meeting documents, agendas, transcribed minutes, attachments. Upload Cabinet minutes on UAHT Public Drive/SharePoint. Maintain all Cabinet members' regalia. 6. Chancellor Forums: Send out notices, record and transcribe meeting minutes and maintain attendance rosters as needed. 7. Scheduling: Calendar all campus and external appointments/meetings. (BOV, Cabinet, UA Sys BOT, AHECB, Legislative, etc. for Chancellor and Vice Chancellor. 8. Emails/Communications: Email local, eternal partners, boards, State-wide partners, Ad Hoc Committees, UA System Office. 9. External Partners: Interact with UA System offices, ADHE office, Two Year Ps Cs state-wide (UA, ASU, Independent) Ad Hoc Committees as needed. 10. Develop and maintain an electronic filing system for easy retrieval of files and information. 11. Filing: Maintain UAHT electronic files, data, and paper documents. Act as office manager to direct concerns, inquiries and requests to the appropriate office to resolve, maintain files, communications, monitor deadlines, provide documents upon request, communicate with partners, etc. 12. Organizational Charts: Create, update, maintain UAHT Campus organizational charts. 13. Proficient in Microsoft Office, Word, PowerPoint, Excel, Mail Merge; ability to learn new software programs and Platforms, such as Workday. 14. Assists in maintaining the Policy and Procedure document. 15. Works with Vice Chancellor on procurement, spend authorizations and other Workday tasks. 16. Creates Professional Service Agreements as needed for Academics 17. Order regalia for faculty and cabinet members. 18. Other duties as assigned. Qualifications: Minimum Associates degree in public administration, general business, or related field with minimum 5 years-experience in administrative, business or related field. Job related education and/or experience may be substituted for all or part of the minimum requirements upon approval of the Chancellor and Human Resources. Additional Information: Salary Information: Required Documents to Apply: Optional Documents: Recruitment Contact Information: Kathryn Hopkins870-722-8164 All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Pre-employment Screening Requirements:Criminal Background CheckThe University of Arkansas Community College at Hope-Texarkana (UACCHT) is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check, sex offender registry check, and drug screen. For certain positions, there may also be a financial (credit) background check and/or a Motor Vehicle Registry (MVR) check. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Talking Frequent Physical Activity:Repetitive Motion, Standing Occasional Physical Activity:Walking Benefits Eligible:Yes | |