Executive Assistant, Gastroenterology

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Specializes in providing administrative and secretarial support to executives or chairs (e.g., heads of divisions, departments, or administrative units). Responsibilities may include coordination and scheduling, correspondence and presentation preparation, and travel arrangements. Requires highly proficient/advanced administrative skills.

• High School Diploma or Equivalent required.
• Associate's Degree Related Field of Study preferred.
• Experience as an Administrative Assistant to an Executive, Chair, or Senior Leader 3-5 years required.
• Requires highly proficient/advanced administrative skills and office applications
• Ability to proofread and edit written documents.
• Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate.
• Highly proficient in all communication skills (phone, verbal, and written).
• Ability to handle sensitive information and situations with poise and professionalism.
• Strong organizational, coordination and judgment skills.
• Ability to prioritize effectively.
• Ability to problem solve and troubleshoot
• Ability to analyze a situation and determine the best course of action within established guidelines.
• Basic math knowledge with some knowledge of bookkeeping.
• Advanced understanding and use of medical terminology and comprehension of billing and fiscal information.
• Ability to demonstrate good leadership skills in a team environment, including the ability to provide guidance, orient, train, and assist other administrative staff.

Responsibilities:

• Perform secretarial and administrative duties for Chief, Clinical Directors, and Executive.
• Manage schedules, arrange appointments, travel, meetings, including coordinating documents, refreshments, and resources, and conference calls.
• Prepares correspondence, meeting minutes, or executive summaries.
• Maintains files and office supplies, budget records, reconciles and verifies expenses, and completes reimbursements.
• Work requires some analysis and the use of initiative and independent judgment.
• Remain knowledgeable of corporate policy.
• Often called upon to interpret and communicate the executive's or board's intent to other employees.
• Assists other administrative/executive assistants in the division and may assist with the orientation and training of staff.
• May make contacts of a sensitive, complex, and confidential nature.
• Completes routine tasks under minimal supervision.