Facilities and Operations Coordinator

Job Summary

IFF is a global leader in flavors, fragrances, food ingredients and health & biosciences. We deliver sustainable innovations that elevate everyday products.

Business Unit Support: We enable operational excellence across IFF by supporting our teams with efficient, reliable, and scalable services that enhance collaboration, productivity, and employee experience.

IFF in Union Beach, NJ is seeking a Facilities & Operations Coordinator to join our onsite Business Unit Support team!

This is a full-time, onsite role responsible for coordinating facilities operations and organizing internal and external events, ensuring a smooth and engaging experience for employees, guests, and vendors. You will work closely with cross-functional teams and external partners to manage logistics, supplies, and services that support our vibrant workplace culture.

Be part of a creative and detail-oriented team where together we can achieve greatness and make a real impact. Your potential is our inspiration.

• Create and maintain schedules for events, corporate visitors, and vendors
• Coordinate with vendors to customize IFF awards, apparel, and branded supplies
• Manage purchasing for Facilities via SAP, Zycus, and/or Simfoni
• Support onboarding of new IFF employees
• Assist with safety and environmental compliance in Facilities operations
• Oversee common areas and liaise with cleaning staff to ensure cleanliness
• Monitor supply closets and ensure materials are stocked
• Collaborate with the onsite Catering Coordinator to maintain pantry areas
• Organize internal meetings, workshops, customer visits, and logistics
• Direct catering services, assist with orders, deliveries, and room setups
• Coordinate meetings across time zones and manage transportation logistics
• Manage budgets and expenses for employee community events
• Book and set up conference rooms and ensure event timelines are met
• Communicate with event hosts and manage post-event surveys and feedback

• Associate's or Bachelor's degree in Business Administration or related field
• 1+ years of experience in facilities coordination, event planning, or administrative support
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
• Experience with SAP, Zycus, Simfoni or similar systems (preferred)
• Ability to work independently and collaboratively in a fast-paced environment
• High attention to detail and customer service orientation

• Experience managing vendor relationships and budgets
• Familiarity with corporate event planning and logistics coordination
• Passion for creating inclusive and engaging employee experiences

• Comprehensive medical, dental, and vision insurance
• Paid parental leave (16 weeks)
• 401(k) with 6% company match
• Career development programs
• Employee assistance programs
• Inclusive and collaborative work environment
• And more!

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more