Administrative Analyst

Anesthesia

Full Time

85967BR

Job Summary

As the Administrative Analyst, this position will act as a high-level liaison between faculty leadership, administrators, medical center administration, colleagues at national institutions and other Universities, public officials, and other persons outside the University. This position will provide support for up to two faculty leaders in the Department of Anesthesia and Perioperative Care; this support includes but is not limited to, administrative support, complex calendaring, travel planning and preparing itineraries, processing of reimbursements and completing expense reports, preparing essential meeting documents, managing the workflow, coordinating events, and completing special projects as needed.

This position requires a high level of professionalism, diplomacy, autonomy, and strong verbal and written communication skills. The Administrative Analyst will be expected to learn and understand the institutions' policies (UCSF, UCSF Health, SF DPH, and other foundations, organizations, and institutions) to resolve issues and implement Division policies.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.03 - $41.55 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Respiratory Care Services (RCS) Department at Zuckerberg San Francisco General (ZSFG) has been a renowned leader in respiratory care for over forty years. RCS functions under the guidance of the Department of Anesthesia in the School of Medicine (SOM) at UCSF; one of the world's leading centers of health sciences, research, patient care, and education. The primary focus of ZSFG Respiratory Care Service is in critical and acute care and features an expanded scope of practice. The department has a growing presence in outpatient clinics and community services. Our Respiratory Care Practitioners (RCPs) serve as consultants to nursing, faculty, and all other members of the healthcare team.

Required Qualifications

• High school graduation and four years of related administrative experience; or an equivalent combination of education and experience;
• Experience providing executive level administrative support to director/faculty/executive
• Expertise in MS Office applications and other commonly used software applications (e.g., DocuSign, Qualtrics, Zoom). Demonstrated advanced skill in word processing and Outlook. Ability to learn to utilize other programs as needed
• Strong communication and interpersonal skills to communicate effectively with all levels of staff, verbally and in writing.
• Demonstrated experience working independently with minimal supervision, using initiative, sound judgement, and resourcefulness in performing key responsibilities
• Ability to handle sensitive materials and information with confidentiality and discretion
• Ability to work on multiple projects simultaneously and effectively prioritize tasks with competing deadlines
• Ability to meet deadlines in a timely and accurate manner with excellent attention to detail
• Excellent customer service and organizational skills
• Demonstrated excellent attendance and reliability

Preferred Qualifications

• Knowledge of UCSF policies and procedures
• Knowledge of UC Financial systems such as MyReports, MyExpense and BearBuy
• Experience working in an academic medical setting and understanding best business practices

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

Campus

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Zuckerberg San Francisco General (ZSFG)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F 8:30-5:00pm; hybrid 80% (onsite); 20% (remote)