Program Administrative Assistant

This is an onsite position in Arlington, VA.

Salary: $60k per year

This contractor position supports DEA and Diversion programs relating to administrative and logistics activities. These tasks includes data configuration, drafting and editing correspondence, duplicating and management of electronic and hard copy files, quality assurance of files and records and all other related administrative duties.

• Analyzing electronic and hard copy records for accuracy and completeness to include making sure data is entered in a consistent format and to ensure data integrity.
• Analyzing records and data to identify trends, patterns and anomalies.
• Assist in scheduling and preparation of program activities.
• Attend organizational meetings, working groups, and briefings.
• Conducting office support functions such as answering the phone, distributing mail, maintaining calendars, data entry, document scanning and reserving and coordinating meetings and conference rooms.
• Developing spreadsheets, tracking tools and preparing reports and presentations using Microsoft Office products.
• Performing customer service activities with DEA stakeholders.
• Performing other related administrative duties as assigned.
• Performing research and data collection to locate missing information.
• Receiving and inspecting equipment, affixing barcodes and generating inventory records.
• Resolving data discrepancies and/or recommend solutions.
• Responding to office inquiries.
• Tracking, organizing, recording, modifying, identifying, validating, and analyzing, and reporting financial and accounting data relating to procurement of commodities, services, or supplies, intra-agency agreements; account deliverable and receivables.
• Assists with the input and maintenance of employee profiles and the inventory management for personnel (ORIS)
• Assists in preparation and compiling Acquisition packages.