ADMINISTRATIVE SUPERVISOR - EXCLUDED

JOB ANNOUNCEMENT

Administrative Supervisor

Office of The City Clerk

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Salary: $57,852

Applications for this position will be accepted until 11:59 pm CDT on 08/28/2025

Under general supervision, functions as an office administrator, coordinating and overseeing staff providing office support services in a City department, and performs related duties as required

Positions assigned to this classification are excluded from the bargaining union representation based on supervisory or managerial authority requirements within the Labor Relations Act.

ESSENTIAL DUTIES

• Supports the daily operations of the CityKey program, including mobile CityKey prints and City Hall printing days for constituents seeking to obtain an identification card
• Schedules and attends walkthroughs for prospective mobile CityKey print sites to ensure locations meet program requirements
• Travels to CityKey print locations, transports and unloads equipment to and from mobile printing sites, sets up and prints CityKey cards, and breaks down equipment at the end of the event
• Supervises delegate agency staff and department staff assigned at mobile events, performing printing, pre-screening, and authenticating functions to ensure optimal performance
• Functions as an on-site manager for larger CityKey print events
• Works closely with delegate agencies to ensure needs are met for prints, materials, equipment, manpower, and other potential needs
• Maintains inventory records for program materials (e.g., CityKey guides, film, ribbons, mobile calendars, card stock, pens, clipboards, printer cleaning kits, etc.)
• Functions as a first-line resource for constituents, delegate agency, department staff questions, complaints, or concerns that arise at program events
• Functions as an ambassador promoting the CityKey program to local businesses seeking participation in the program
• Prepares various reports on work or program operations for use by management

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

Location: 121 N LaSalle, 1^st floor, Room 107

Days: Monday - Friday

Hours: 9:00 am - 5:00 pm

THIS POSITION IS IN CAREER SERVICE

MINIMUM QUALIFICATIONS

Education, Training, and Experience

• Four (4) years of clerical and administrative work experience, of which one (1) year is in a supervisory role related to the responsibilities of the position OR
• Associate's Degree OR higher from an accredited college or university, PLUS at least two (2) years of clerical and administrative work experience, of which one (1) year is in a supervisory role related to the responsibilities of the position

Licensure, Certification, or Other Qualifications

• Must possess a valid State of Illinois driver's license

PHYSICAL REQUIREMENTS

* Must be able to routinely lift, carry, and transport documents and mobile printers weighing up to 30 pounds

EQUIPMENT

• Standard office equipment (e.g., telephone, printer, photocopier, fax machine, calculator)
• Computers and peripheral equipment (e.g., personal computer, computer terminals, hand-held computer, scanner)

WORKING CONDITIONS

• General office environment
• Exposure to outdoor environment
• Availability to work evenings and weekends

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

For Information on our employees' benefits, please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure, visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state, and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview or employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted the following ordinances, 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates, to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices, click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor