Assoc Vice Chancellor, Finance and Administration - 136301

Academic Affairs is the largest of the vice chancellor areas at UC San Diego. Led by the Executive Vice Chancellor (EVC), it is comprised of the Divisions of Undergraduate Education, Graduate Education and Postdoctoral Affairs; and Extended Studies eight academic schools, eight undergraduate colleges, the University Libraries, and numerous academic support units. Academic Affairs annually manages expenditures in excess of $1.7B, oversees 3.2M ASF of space, and employs over 13,500 academic, staff and research employees. The Office of the Executive Vice Chancellor is responsible for policy and procedure communication and implementation, fiscal and administrative oversight, training and guidance, and program development for administrators, faculty, and staff within the EVC areas.

The Associate Vice Chancellor for Finance and Administration, Academic Affairs (AVC-FA) is the chief financial and administrative officer for Academic Affairs at UC San Diego. Reporting directly to the Executive Vice Chancellor (EVC), with a dotted-line relationship to the Campus Chief Financial Officer, the AVC-FA functions as the principal advisor on finance and administration for the EVC and academic affairs leadership.

In this senior leadership role, the AVC-FA provides high-level strategic direction, institutional planning, and operational oversight across the EVC's portfolio. They lead or provide work direction for multiple functional areas and ensure organizational effectiveness across units reporting to the EVC.

Acting with delegated authority on behalf of the EVC, the AVC-FA oversees all administrative and budgetary matters within the EVC's span of control. This includes setting institutional policies and procedures; designing internal controls to assess and manage risk; and providing oversight in areas such as budget and finance, human resources, labor relations, capital projects and space planning, and information technology systems.

As a core member of the EVC's senior leadership team, the AVC-FA collaborates closely with academic leaders to develop and manage budgets supporting faculty recruitment, retention, and strategic initiatives. They work with senior campus stakeholders to ensure the acquisition and stewardship of resources and infrastructure necessary to fulfill the university's teaching, research, and service mission. The AVC-FA also addresses and resolves complex issues with campus-wide impact.

The AVC-FA leads cross-functional projects and institutional initiatives that support Academic Affairs' broad instructional, research, and public engagement mission. They set and coordinate priorities across interrelated functions, and conceptualize and implement innovations in financial strategy, administrative structure, and business processes.

AVC-FA serves as the principal administrative liaison between the EVC and major units within Academic Affairs, including the academic schools and colleges, Academic Personnel, Undergraduate Education, Institutional Research, Education Innovation, Graduate Education and Postdoctoral Affairs, the University Library and Extended Studies.

The AVC-FA is also a key administrative liaison between Academic Affairs, other Vice Chancellor areas, and the Academic Senate. Representing Academic Affairs, the AVC-FA serves on or chairs campus committees and working groups, and builds partnerships across the UC system-including with the Office of the President (UCOP) and peer campuses-to inform the development of analyses, financial models, and strategic planning frameworks.

• Advanced skills in strategy development, systems planning and change management. Advanced project management skills.

• Excellent ability to establish metrics for department and employee goals which measure effectiveness of contributions to efficient operations of department. Excellent leadership abilities to oversee multiple functions or departments through subordinate managers.

• Able to interpret and communicate, both verbally and in writing, highly complex, and often highly technical information in a clear and concise manner. Proven skill to interpret and negotiate contracts and MOUs.

• Expert knowledge and extensive experience in analysis of complex financial data to determine financial feasibility and institutional risk, formulation and implementation of creative solutions, financial and programmatic modeling, and evaluating and developing business models for self-supporting activities.

• In-Depth knowledge of policies and procedures of public and private funding and accounting standards.

• Extensive experience working with Data and Reporting Systems such as;Corporate budgeting and financial reporting systems, Financial Information Systems,Payroll and HR System, Data Warehouses, and Student Information Systems.

• In-depth knowledge and extensive experience in administration of and policies in:human resources management, data analytics and ERP systems, capital project budgeting and management, and space utilization analysis and management.

• Proficient experience and strong working knowledge of basic business software tools such as Excel, Word, PowerPoint, web-based technology, and other automated systems and tools.

• Extensive experience and demonstrated ability: Management, leadership, and supervisory skills; Short and long-range strategic planning; Demonstrated ability to convene meetings, lead effective and constructive discussions; Proven ability to provide effective leadership in a diverse, ever-changing, and unpredictable environment; Problem solving and conflict resolution skills; Succession planning and career development; Business process analysis and development; Information systems management; Developing strategies to support diversity and inclusion.

• Advanced Degree in Public Administration, Finance, or Business or a minimum of ten years related business experience in a research oriented academic environment or an appropriate combination of education and experience.

Requires non standard work hours and occasional travel.

This position is designated "Confidential" within the meaning of the Higher Education Employer- Employee Relations Act.

Job offer is contingent on clear Background Check.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.