Project Coordinator, Donor Communications

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Fred Hutch's Philanthropy program raises funds for cancer and related disease research, care, and education to help Fred Hutch become the world's best cancer center. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.

Our team of more than 140 Philanthropy staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY26 goals include increasing our annual fundraising, deepening our patient family fundraising, and advancing the first phase of our ambitious comprehensive campaign through Fred Hutch's 50th Anniversary. Our success is made possible through a deep commitment to an inclusive environment and operational excellence.

The Project Coordinator, Donor Communications, is a member of the Experience & Engagement program and reports to the Executive Director, Donor Communications. The Experience & Engagement program is responsible for broad-based donor acquisition; donor communications; stewardship and recognition; and a robust pipeline of events.

The Project Coordinator, Donor Communications, coordinates operational and administrative activities in support of revenue and program goals, working internally across programs and externally with donors to ensure best practices in fundraising and donor impact. The Project Coordinator, Donor Communications, supports the alignment of deadlines and business objectives for Donor Communications projects and campaigns.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus. This role will have the opportunity to work partially at our campus and remotely.

Candidates must include a cover letter as part of their application to be considered.

Coordinate communications projects for donor and prospective donor audiences including project intake, scheduling, tracking, and reporting; and liaise with writers, designers, web producers, and colleagues in Philanthropy and Marketing & Communications to coordinate plans and project deadlines.
• Strengthen and scale Donor Communication team's processes and tools; monitor and incorporate industry best practices; test and analyze performance; and propose modifications or alternate approaches to drive continuous improvement.
• Coordinate Philanthropy programmatic and administrative activities, ensuring all projects are completed according to established timelines and annual goals.
• Develop donor-facing materials and departmental materials; support review, edit, and refinement of materials.
• Carry-out complex assignments in support of revenue and expense expectations, including handling of gifts.
• Serve as liaison in cross-team activities and in Center-wide events with donors, community, and/or outside organizations.
• Attend meetings, monitor activities to ensure objectives have been met within designated time frame, and coordinate follow-up activities.
• Coordinate cultivation, solicitation, and stewardship activities.
• Track progress and prepare reports.
• Assist in the analysis of revenue projections and program strategies.
• Coordinate the submission of materials for leadership meetings and events, including writing and reviewing content.
• Produce special and recurring reports.
• Support operational excellence and ensure expenditures are in accordance with guidelines and regulations.
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's degree or equivalent experience.
• Three years post-master's or five years-post bachelor's project coordination experience.

PREFERRED QUALIFICATIONS:

• Experience working with Smartsheet or other project management software such as Asana or Microsoft Project; Adobe Creative Suite; Luminate online or other email marketing tool; and Adobe Experience Manager or similar content management system; working knowledge of HTML/CCS.
• Project coordination experience in in communications, marketing, or related field.
• Experience working with writers, designers, other communications professionals on the production of print, digital, and creative collateral.
• Experience building working relationships with external partners.
• Proven ability to engage individuals on the phone, by email, and in person.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser's Edge/RENXT, or related fundraising software.
• Ability to handle and respect confidential and sensitive information.

Please includea cover letter with your application to be considered.

The annual base salary range for this position is from $77,976 to $107,328, and pay offered will be based on experience and qualifications.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus. This role will have the opportunity to work partially at our campus and remotely.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).