Program Coordinator, Experience & Engagement

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Fred Hutch's Philanthropy program raises funds for cancer and related disease research, care, and education to help Fred Hutch become the world's best cancer center. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.

Our team of more than 140 Philanthropy staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY26 goals include increasing our annual fundraising, deepening our patient family fundraising, and advancing the first phase of our ambitious comprehensive campaign through Fred Hutch's 50^th Anniversary. Our success is made possible through a deep commitment to an inclusive environment and operational excellence.

The Program Coordinator, Experience & Engagement, is a member of the Experience & Engagement program and reports to the Associate Vice President, Philanthropy. The Experience & Engagement program is responsible for broad-based donor acquisition; donor communications; stewardship and recognition; and a robust pipeline of events.

The Program Coordinator, Experience & Engagement, manages the essential day-to-day administrative responsibilities of the program as well as special projects related to the maintenance and growth of Philanthropy's infrastructure and operational goals. The Program Coordinator, Experience & Engagement, provides central administrative support for program leaders and staff, including coordinating departmental meetings, budgets, calendars, and special leadership and programmatic initiatives.

Some travel and weekend and evening work may be required.

This position is a hybrid role with a minimum two days per week at our South Lake Union campus.

Primary/Essential Duties

Provide administrative support for the Associate Vice President, Philanthropy, including meeting planning, material development, and action items.
• Collaborate with program leaders and teams to ensure smooth functioning of program's central operations including monitoring of budget, purchase orders, supplies, and SharePoint presence.
• Collaborate across department to promote operational excellence and ensure adherence to program norms.
• Support program colleagues with special projects such as coordinating mailings or providing day-of event support.
• Provide general administrative support for the team, which may include answering emails and phones; providing meeting support including scheduling, drafting agendas, and taking minutes; managing ProCard and budget reconciliation; implementing electronic filing; and making conference room reservations.
• Coordinate across teams to support program activities.
• Respond to donor and/or internal inquiries while providing excellent customer service.
• Responsible for complex data entry and data hygiene functions.
• Carry out a portfolio of recurring assignments.
• Follow established gift processing and gift handling procedures and documentation.
• Collaborate to refine, improve, and document processes and process improvements.
• Serve as an individual contributor; this role does not have people, program, or fundraising responsibility.
• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelor's degree or equivalent experience.
• One year work experience.

PREFERRED QUALIFICATIONS:

• Experience supporting departmental leaders, including meeting scheduling, plans, and materials; and entering and monitoring budget information.
• Customer service experience, preferably in a nonprofit or similar setting.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser's Edge/RENXT, or related fundraising software.
• Ability to handle and respect confidential and sensitive information.

The hourly pay range for this position is from $30.65 to $43.64 and pay offered will be based on experience and qualifications.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), paid parental leave (up to 4 weeks), and partially paid sabbatical leave (up to 6 months).