Office Services Associate

Responsibilities:

Customer Service: Maintain a functional, staffed customer service area. Provide reception coverage and manage client interactions, including handling difficult customers.
Mailroom & Office Support: Perform all mailroom functions (sorting, distributing, and handling mail) and assist with office services like copy requests and work tickets, especially during breaks or coverage.
Equipment & Facility Management: Ensure proper operation and maintenance of office equipment, report issues, and oversee general kitchen/pantry appliance upkeep. Coordinate repairs for plumbing, refrigeration, or other facility needs.
Backup & Flexibility: Act as a backup for all staff functions and different locations, adapting to changes in duties and coverage as needed.
Key Responsibilities:
* Provide support for the Nashville
* Schedule and monitor the completion of maintenance service requests.
* Maintain kitchen supplies and inventories; submit weekly requests.
* Keep conference rooms, copy areas, and pantries clean and organized; ensure corridors and freight areas are debris-free.
* Assist with in-house moves, including packing, relocating personal belongings, and distributing keys.
* Prepare new offices with furniture and nameplates.
* Manage furniture installations, removals, repairs, and office painting coordination.
* Perform hands-on tasks, such as assembling furniture, rearranging offices, and hanging pictures.
* Support executive meetings and events by setting up rooms, furniture, food, and beverages. Assist with event logistics like staging and equipment setup.

Qualifications:

High School diploma or GED equivalent required.
Ability to lift up to 50 lbs.
1 to 2 year experience with customer service.
1 to 2 years experience in the corporate environment.
1 to 2 years experience in building services.
Proficiency in MS-Office: Word, Excel, Outlook, and Power Point.
Ability to appropriately handle confidential and highly sensitive material.