Payroll Specialist

Under minimal guidance and supervision, administers the employee payroll for both union and non-union employee payroll. This includes maintenance of payroll/timekeeping systems; reporting; ensuring highest standards of accuracy, timeliness and compliance with applicable laws/regulations; and assisting employees with requests and inquiries. Ensures the confidentiality and security of all payroll records. Apply a broad general understanding of department activities, functions, policies and procedures. This role includes providing general guidance to other team members related to payroll policies.

• Process weekly and/or biweekly payroll runs in coordination with the HR Department, Supervisors and Paycom.
• Interpret and process new employee payroll records; make changes to existing employee payroll records.
• Record data on individual employee records related to pay rate, vacations, medical and personal leaves, jury duty, etc.
• Input pay program updates and deduction amounts according to multiple state laws, and by direction of the HR Department.
• Monitor state laws for changes and ensure timely setup of new state classifications as employees move.
• Prepare reports for tracking information for Union Dues payments, 401K reporting, Labor distribution, etc.
• Sort and distribute paychecks.
• Prepare check requests for payment of payroll related items.
• Process special checks outside the biweekly runs and make edits and adjustments as needed.
• Prepare reports for use in preparation of Journal Entries.
• Prepare monthly accruals related to payroll general ledger accounts
• Maintain payroll-related general ledger accounts and reconcile monthly to ensure accuracy.
• Report wage and tax information to Corporate, on individual payroll basis.
• Prepare routine reports and payments to government agencies and insurance companies.
• Review time sheets, deductions, wages, and discrepancies
• Understand wage and hour laws and how they apply to payroll, be able to field questions related to timecards
• Review and suggest improvements to processes, policies and procedures
• Deliver close and audit preparation, as related to payroll accounts.
• This job description is not all inclusive of all duties. Other duties may be assigned.

Education and Experience

• Associate's degree with relevant payroll or accounting coursework may be acceptable, or the equivalent combination of education and experience.
• Minimum of 2-4 years of payroll processing experience.
• Experience with payroll software such as Paycom, ADP, or similar platforms.
• Knowledge of payroll laws and regulatory compliance at federal, state, and local levels.
• Experience reconciling payroll-related accounts and preparing payroll reports.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Proficient with Paycom and Kronos timekeeping systems.
• Ability to create reports when needed
• PC/Microsoft Office proficiency including Excel/Word.
• Strong customer service skills with proven experience handling confidential information
• Strong problem-solving and analytical skills.
• Proven ability to be organized, detail oriented and accurate.
• Demonstrated ability to manage multiple tasks and priorities.
• Demonstrated success in operating effectively in a fast-paced, high-volume environment.
• Strong knowledge of relevant federal and local payroll laws/regulations, and a focus on continuing education of same.
• Must have excellent communication skills both written and oral.

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The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Lift up to 35 lbs.
• Push and pull 35 lbs.
• Bend Occasionally
• Sit, Stand, and Walk Frequently
• Frequent Use of Computer Monitor

N/A

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, this job description does not establish a contract for employment and the content is subject to be changed, modified, or deleted at the discretion of the Company. In compliance with the Americans with Disability Act (ADA) of 1990, the Company will make reasonable accommodations with those individuals with a disability as defined by the ADA.