Used Equipment Fleet Manager

Cleveland Brothers, the largest Cat dealer in Pennsylvania, northern West Virginia, and western Maryland, has an immediate opportunity for a Used Equipment Fleet Manager.

Position Summary:

The Used Equipment Fleet Manager is responsible for managing the status of inspection, repair, and readiness of the company's used equipment fleet to ensure it meets quality standards for resale or rental. This role acts as the primary liaison between sales, service, warranty, and parts teams, ensuring efficient workflow, cost control, and accurate equipment documentation. The UE Fleet Manager plays a key role in driving equipment profitability and customer satisfaction.

If you're detail-driven, thrive in a fast-paced equipment environment, and love working across teams to get things done - we want you on our team! The ideal candidate brings strong technical expertise, excellent coordination skills, and a proactive approach to equipment lifecycle management.

Primary Responsibilities:

• Oversee "make-ready" process for used equipment, ensuring timely and cost-effective repairs and inspections.
• Serve as the main point of contact for the sales team regarding service needs for used and rental equipment.
• Coordinate between service and sales support to align timelines, quality expectations, and delivery readiness.
• Review inspections, repair quotes, and rebuild proposals; provide expert guidance to the Used Equipment Manager on repair strategies.
• Work closely with the used parts team to monitor and manage repair costs.
• Maintain accurate inventory configuration, including updates to machine folders with work performed during preparation.
• Assist in attachment inventory reconciliation and overall equipment configuration integrity.
• Collaborate with the warranty department to manage claims and coverage for used equipment.
• Approve and issue purchase order numbers related to service work.
• Partner with the Used Equipment administrative team to prepare marketing materials, including photos, descriptions, and inspection reports.
• Continuously evaluate inspection quality, provide feedback to service teams, and support process improvements.
• Generate and deliver biweekly reports to the Used Equipment Manager, including inspection timelines, make-ready status, and quality metrics.
• Assist the UEM with repair estimates and cost control during rebuilds.

Skills / Knowledge / Qualifications:

• 3+ years of experience in construction equipment fleet management, service coordination, or related roles in construction or industrial equipment.
• Strong knowledge of mechanical inspection and repair processes.
• Excellent communication and project coordination skills across departments.
• Proficient in inventory systems and ERP platforms (e.g., dealer management systems, service work order tools), Microsoft Dynamics experience a plus.
• Ability to manage multiple priorities and meet deadlines.
• Detail-oriented with a strong sense of ownership and accountability.
• Strong maintenance and repair knowledge, Caterpillar Machines preferred.
• Caterpillar Web Services (CWS) knowledge preferred.

Why Join the Cleveland Brothers Team:

• Market Leading Benefits Package: Medical, dental, vision, life insurance, 401(k) match, short- and long-term disability, health savings account, PTO, Profit Sharing Account.
• Advancement: Take your career to the next level with a dynamic organization that wants to see you succeed! In addition to room to grow in this role, there are limitless opportunities across 30 locations whether you want to move up, or into another division of the company.
• Stability - Cleveland Brothers has been around for over 75 years. Experience tremendous job security in an essential role with an organization that is around for the long haul.

About Us: For nearly 80 years, Cleveland Brothers Equipment Co., Inc. has proudly served as the exclusive Cat dealer for western, central, and northeast Pennsylvania, northern West Virginia, and western Maryland. Since 1948, we've built a legacy as a trusted partner in the construction, mining, forestry, and agricultural sectors.

From our 30 locations, we deliver comprehensive solutions, including high-quality new, used, and rental equipment, genuine parts, and expert service.

Beyond our extensive machinery offerings, we provide diverse solutions, such as industrial engines, generators, and full truck service, all supported by our knowledgeable team of professionals.

At Cleveland Brothers, we're more than a dealer; we're your dedicated partner committed to helping you achieve your goals. Discover how we can support your operations at www.ClevelandBrothers.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.