Administrative Assistant

One team. Global challenges. Infinite opportunities. At Viasat, we're on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We're looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

In this role, you will provide Administrative support to our Advanced Non-Terrestrial Solutions team.

• Perform general administrative tasks, including calendar management, correspondence, word processing, editing presentations and setting up virtual and in-person meetings.
• Manage multiple calendars across global time zones and coordinate complex on-site and off-site meetings, including scheduling, catering, etc.
• Contact company personnel at all organizational levels to gather information and organize meetings
• Coordinate and carry out customer and employee events, including but not limited to lunch meetings, happy hours, and holiday parties
• Provide a professional interface in-person, via email and virtual meeting
• Coordinate travel, create and submit expense reports, and order supplies
• Act as primary Facilities, Security and Safety representative onsite and coordinate with corresponding department to ensure that all sites needs and/or customer requests are addressed within a timely manner

• 5+ years of administration experience with increasing responsibilities
• Proven ability to multi-task across multiple priorities, supporting multiple leaders and functional areas in a fast-paced and dynamic environment
• Global awareness and implications for travel (safety, health, geopolitical, etc.), expense reports (currency exchange, etc.), coordinating complex global travel
• Excellent verbal and written communication skills
• Ability to multi-task across multiple priorities, supporting multiple leaders and functional areas in a fast-paced environment
• Demonstrated ability to maintain discretion and confidentiality with all sensitive information
• Proven ability to work with sensitive information requiring a high level of discretion
• Strong interpersonal and customer service skills with the capability to work with individuals at all levels within the organization
• Demonstrated experience with Zoom, Oracle, Slack, Concur
• Proven skills in MS Outlook, SharePoint, Excel, PowerPoint and Word
• Associates Degree or equivalent experience
• Ability to work from our Carlsbad office minimum of three days a week

• Ability to work in an agile environment
• Demonstrable record of working autonomously and driving progress.
• Be intellectually curious, think creatively, and pragmatic

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic. If you would like to request an accommodation on the basis of disability for completing this on-line application, please click here.