Grants Administrator

Rutgers University

life insurance

United States, New Jersey, Newark

Jul 22, 2025

Position Details

Position Information

Recruitment/Posting Title	Grants Administrator
Job Category	Staff & Executive - Healthcare
Department	NJMS-Psychiatry
Overview	New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, the State University of New Jersey, is seeking a Grants Administrator for the Psychiatry Department within New Jersey Medical School. Under the direction of the Program Manager and Department Administrator, is responsible for the day-to-day operations of all projects, grants, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities at Rutgers, New Jersey Medical School, Department of Psychiatry, including Northern NJ MAT Center of Excellence. Ensures that both pre- and post- award activities comply with Federal, State University, and Sponsor requirements. Acting as a liaison with other University departments. Extensive experience with research and sponsored programs administration, ideally in an academic environment and program income revenue streams. Among the key duties of the position are the following: Provides guidance to faculty, administrators, and other staff on proposal development and grant applications for external support opportunities from Federal, State, Corporate and other funding agencies. Monitors/Reviews research proposals prior to submission to Federal, State, Corporate and other agencies to ensure compliance with University and agency policies and procedures. Analysis of fund balances to determine burn rate calculations for progress reporting, carry-over requests, projections, and close-outs of research/grant awards. Performs and assists with reconciling award activity of expenses to budget in order to avoid cost over-runs per Sponsor and University guidelines. Performs and assists with preparation and submission of Journal entries for all salary and non-salary expenses, all fringe corrections/accruals, and F&A distributions. Performs and assists with the preparation and review of financial reports or invoices in collaboration with the Grants and Contracts Department.
FLSA	Exempt
Grade	27S
Salary Details
Minimum Salary	91354.000
Mid Range Salary	115564.000
Maximum Salary	139774.000
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours (per week)	37.5
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement
Union Description	MPSC - Legacy UMD
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in business administration, Health Administration or a related field plus five (5) years of related experience involving research and sponsored programs administration, ideally in an academic environment. Equivalent education, experience and/or training may be substituted for the education requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored program activities. Understanding of proposal development, finding funding, Institutional Review Board regulations, clinical procedures and protocols and other grant related activities. Demonstrated strong service orientation. Knowledge of computer programs, including MS Word, Excel, Access, PowerPoint and Adobe Acrobat. Outstanding human relations and leadership skills and the ability to function in a team environment are required. Strong customer service orientation.
Preferred Qualifications	Knowledge of how to accomplish superior performance in a unionized environment is preferred.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. Sitting at computer for length of time; lifting of charts approx. 3-5 lbs. up to 25 lbs. No special vision requirements. WORK ENVIRONMENT: Clinical Office
Special Conditions

Posting Details

Posting Number	25ST1566
Posting Open Date	07/22/2025
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement