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Executive Assistant, Legal - Morristown, NJ

Valley National Bank
$71,900.00 - $122,600.00 / yr
paid time off
United States, New Jersey, Morristown
Jul 21, 2025
Back Executive Assistant, Legal #25-734 Morristown, New Jersey, United States Apply Apply for this job now! Apply Job Overview At Valley Bank, we believe in people's growth potential. We invest in it. We protect it. We focus it. For nearly 100 years, we've been the Bank that clients from every industry turn to for our expertise, strategies, and advice--building the kind of trust that can fuel every goal. We are the leading relationship bank built for growth--with over $60 billion in assets, 3,800 experts, and more than 200 consumer branches and commercial banking offices in communities across the US. At Valley, we're all driven by an ambition that goes deeper than just having a job. That's why when you work for us, we make it our goal to help you focus on what drives you--working to turn your passions and strengths into assets you can use to propel your ambitions and build the professional legacy you want. Because when we say we're a relationship bank built for growth, that's not just reserved for our clients--that includes all our associates as well. The Executive Assistant will provide high-level support to the General Counsel, and with the ability to exercise independent judgement in matters of significance, will oversee the daily administrative operations of the Legal Department. Expected Work Hours 40 Job Description Responsibilities include but are not limited to: Manage, prioritize, and maintain a busy and dynamic calendar of internal and external meetings, events, and appointments, both in person and online for the General Counsel; anticipate and arrange travel as needed. Maintain communication with the General Counsel to stay on top of changing priorities, and to ensure preparation and organization for all meetings and events. Proactively administer and monitor key Legal Department projects, some with cross-functional teams; update Legal team members on status and milestones as needed. Prepare and edit correspondence, reports, spreadsheets, agendas, presentations and other documents in appropriate formats. Maintain and organize legal files and confidential records. Handle sensitive information with the highest level of confidentiality and professionalism. Assist paralegals with contract lifecycle management and other Legal Department systems, including tracking deadlines and renewals. Support attorneys responsible for compliance and regulatory filings, including document preparation and submission logistics. Coordinate with internal departments and external counsel as needed. Serve as the Legal Department's administrative point of contact for internal and external stakeholders. Prepare expense reports, process invoices and monitor the budget for the legal team. Align with other executive assistants on company procedures, administrative processes, and best practices. Requirements Required Skills: Ability to work fast and accurately under pressure, always maintaining professional disposition. Impeccable organization and time management, with the resilience to adapt and juggle multiple priorities effectively. A proactive, resourceful and solution-oriented mindset, anticipating needs and taking initiative. High level of interpersonal skills and professionalism to be able to interact with all levels of executives, both internally and externally, as well as Board members. Strong project management skills. Excellent communication and customer service skills (both verbal and written). High proficiency in Microsoft Office Suite (including PowerPoint, Word, Excel, Outlook, and Teams); familiarity with document management systems. Excellent written and verbal communication skills. Strong organizational skills, judgement, discretion, and a proactive approach. High attention to detail and ability to manage multiple priorities independently. Familiarity with legal terminology and processes is a plus. Required Experience: High School Diploma or GED; associate's degree in office management or related field preferred. Minimum of 7 years of executive administrative experience in a corporate environment. Full-time/Part-time Full-time FLSA Exempt Location(s). 70 Speedwell Ave, Morristown , New Jersey 07960 , United States Total Rewards Summary We provide a comprehensive and competitive total rewards package including base salary determined by factors such as the role, relevant experience, skill set, and geographical location. Eligible positions may also be eligible to receive commission-based compensation and/or discretionary incentive compensation, which may be awarded as cash or forfeitable equity, recognizing individual performance and contributions. In addition to financial compensation, we offer a robust suite of benefits tailored to meet diverse employee needs based on eligibility criteria. These include comprehensive health care and insurance plans, retirement savings options, tuition and adoption reimbursement programs, paid time off, mental health support, and other valuable benefits programs. Further details regarding total compensation and benefits will be shared during the hiring process. Job Details Pay Range Pay Range The estimated pay range for this job. Disclosing pay information promotes competitive and equitable pay. The actual pay rate will depend on the person's qualifications and experience. $71,900.00 - $122,600.00 / year Pay Transparency In order to support the Fair Compensation Strategy by the US Govt., HR Dept., clients are required to adhere to "Pay Transparency Law"; in the impacted states; that have mandated the employers to list the salary ranges in Job advertisements or postings for job opportunities and Job promotions.