Disbursements Specialist (Part-time, Flexible, Hybrid)

The University of Connecticut is a top-ranked national university and health-system with its flagship campus located in idyllic Storrs. Designated a Carnegie Research 1 institution, UConn is the state land- and sea-grant university focused on education, research, and service to the state of Connecticut and beyond. The University serves over 33,000 students across seven campuses, 8,550 first-in-family students, and boasts numerous national championships. UConn Health is a top-ranked health provider that delivers groundbreaking medical education, research, and hospital and clinical services to over one million patients each year. In addition, UConn has nearly 300 scientists who are in the top 2 percent of researchers investigating everything from cancer to AI.

UConn continues its meteoric rise as New England's top public University with a record number of applications, continued investment in student success, health, and wellness, recruitment of top faculty, innovation in research, and top-tier athletic programs that also focus on the health and financial literacy of student-athletes. This includes the men's and women's basketball teams, which have brought home three consecutive NCAA National Championship trophies in the last three years. UConn is proud to have 26 national championships across all sports.

Guided by a new strategic plan and the public launch of its most ambitious campaign in history, Because of UConn The Campaign for UConn Nation, UConn is moving boldly into the future. The $1.5B comprehensive campaign spans all schools, colleges, campuses and UConn Health. The Campaign focuses on four pillars that will drive UConn, the state of Connecticut and the world forward. The Campaign pillars support UConn's 10-year Strategic Plan, designed to make education more affordable and a UConn degree more valuable by elevating UConn among its national peers.

• Students First: making transformative investments in financial aid, student health, career readiness, and life skills to improve time-to-degree and career outcomes.
• Academic & Innovation Excellence: driving investment in top faculty and graduate fellows and building the innovation ecosystem of the state and beyond.
• Health & Wellness of People & Planet: focusing on patient care, medical research, and development of life-changing technologies that improve healthcare outcomes.
• Husky Pride: investing in athletic excellence and supporting a thriving UConn Nation that includes more than 290,000 alumni worldwide.

Because of UConn will have a profound impact on the University. It will double the number of named scholarships, fund scientific breakthroughs and advanced lifesaving therapies, and engage UConn Nation in the life and mission of the University like never before.

We seek the top talent in the country to join Husky Nation and help us drive our mission and UConn into the future. We are committed to a caring and supportive work culture, professional and leadership development, and flexibility for high achievers with a passion for higher education.

We're looking for dedicated professionals to drive success and excellence and exemplify our values of integrity, empathy, kindness, accountability, collaboration, transparency, and a commitment to embracing the differences that make us stronger together.

The UConn Foundation is an equal opportunity, affirmative action employer. We celebrate different perspectives and are committed to a welcoming environment that will value your unique experiences and identity. As an organization, we strive for continued growth each and every day.

Position Summary

In this Disbursements Specialist role, you will review and process Request for Disbursements (RFD) and scholarships, ensuring responsible stewardship practices and accurate entry into a workflow/document management system and our accounting system. You will report to the Associate Director of Disbursements and will work alongside a very experienced Disbursements team. You will be responsible for check processing, bank drafts, ACH transfers, monthly Visa reconciliation, and vendor maintenance.

This is a part-time position with the possibility of 15 to 20 hours per week. We have flexibility and are willing to discuss a variety of schedule options. Please note that a minimum of 20 hours per week would be required for benefit eligibility.

In this role, you will:

• Perform an initial review of RFDs and scholarships to ensure compliance with written policies, internal control procedures and turnaround standards, including but not limited to, fund purpose, account codes, fund balances, signatories, and purchasing guidelines. Ensure all necessary documentation pertaining to the request is identified and attached.
• Upload reviewed RFDs from the workflow/document management system to the General Ledger. Prepare and reconcile accounts payable batches for posting including invoice updates.
• Perform weekly check runs, weekly EFT's and monthly ACH transfers.
• Monthly reconciliation of the credit card transaction by exporting the transactions, reviewing all the transactions ensuring all documentation, coding and approvals are complete and then importing the completed credit card excel spreadsheet to the General Ledger.
• Assist with maintaining the vendor database within the accounts payable module. Assist in obtaining and scanning all required documentation for vendor records, including W-9 and COI forms.
• Prepare standardized and ad hoc reports for distribution (i.e. monthly potential compensation report and monthly equipment purchased report).
• Other duties as assigned.

Leadership

Provide visible leadership across the entire organization by engaging in organization-wide activities such as department meetings, all-staff meetings, and staff events.

To be successful in this role, you should:

• Be a champion for inclusion and diversity both internally and externally.
• Demonstrate skills in problem-solving with a strong attention to detail in a high-volume operation.
• Demonstrate knowledge of accounting systems and the accounts payable cycle with exceptional mathematical skills.
• Possess a high level of motivation; be a self-starter with the ability to handle a variety of responsibilities.
• Demonstrate integrity in dealing with confidential information.
• Be comfortable working with all levels of staff and management. Provide excellent customer service correspondence with our staff and vendors.
• Demonstrate strong oral and written communication skills. Demonstrate the ability to exercise independent judgment with regard to work responsibilities and prioritization of workload.

Education and Experience

We provide a broad set of requirements to be inclusive of people of all backgrounds and experiences. If you think you have the skills for the position, we want to hear from you. Even if this is not the right role, we may know of opportunities elsewhere or have future opportunities that better match your skill set.

• Associate Degree or equivalent combination of education and experience.
• Experience with Accounts Payable preferred.
• Proficient with Microsoft Office (i.e., Outlook, Word, and Excel). Demonstrated ability to work in multiple system environments.

Salary:

This is a non-exempt, hourly position. The expected rate of pay is $23/hour. It will be commensurate with qualifications and experience, while also placing an emphasis on internal equity.

Benefits (if working 20+ hours per week):

Benefits start from day one. We offer medical, dental, and vision plans and will make an annual contribution to your health savings account if enrolled in one of the high-deductible health plans offered by the Foundation.

In addition, there are a few other perks to being a UConn Foundation employee:

• We offer a generous contribution to your 403(b)-retirement plan to help you plan for retirement.
• We place an emphasis on work/life balance. You will receive paid holidays, paid time off, and additional sick time.
• We invest in your professional development. Aside from opportunities to participate in various trainings, committees, and conferences throughout the year, you will also be eligible for tuition reimbursement after one year of employment.

Please inform a Human Resources Representative if you need any assistance completing any forms or participating in any part of the application process due to a disability.