Facilities Data Specialist

University of Georgia

retirement plan

United States, Georgia, Athens

Jul 17, 2025

Posting Details

Posting Number	S13884P
Working Title	Facilities Data Specialist
Department	FMD-Engineering-Facilites Inv
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department	The UGA Facilities Management Division is the largest of 7 divisions reporting to the Vice President for Finance and Administration. The exceptional staff of over 800 personnel manage, operate, and maintain campus landscapes, buildings, and infrastructure to promote the long-term sustainability of the University of Georgia.
College/Unit/Department website	https://fmd.uga.edu
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday, 8:00 AM-5:00 PM No on call Some night and/or weekend work may be required to meet the needs of the organization.
Advertised Salary	$50,000-60,000
Posting Date	07/16/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	08/15/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	IT Database Support Professional
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	Previous experience or familiarity with Computer Aided Facility Management ( CAFM) software. FMD uses Assetworks AIM. Familiarity with FICM (Facilities Inventory and Classification Model) standards Familiarity with Oracle. Familiarity with AutoCAD, Revit and ArcGIS software is desired. Ability to write SQL and/or Python code is desirable. Ability to read construction drawings, and construction closeout documents are desired. Knowledge of buildings and building systems ( HVAC, plumbing, electrical, fire protection) is desirable.
Position Summary	This position is responsible for assisting in collecting, maintaining, analyzing, and distributing data related to buildings and other facilities associated with the University of Georgia. The collected data is used by the University's administrative branch for reporting purposes, space utilization analysis, and to support facility related policy.
Knowledge, Skills, Abilities and/or Competencies	Capable of working with computerized information systems including the operation and maintenance of data files. Knowledge of Microsoft Office programs including Word, Excel, Outlook, and Access. Ability to read building drawings and relate to building spaces and develop and maintain comprehensive facility data and information systems. Ability to establish and maintain effective working relations with faculty, staff, team members and the public.
Physical Demands	Walk, stand, stoop, bend, climb stairs, climb ladders, sit Work at a computer for up to 8 hours daily. Able to lift 25 pounds. Driving to perform job-related tasks
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	No
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	No
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Update departmental occupancy, room use, and program classification using Postsecondary Education Facilities Inventory and Classification Manual (FICM) standards for the Building, Room and all other fields.
Updating building and room square footage.
Audit data in AiM for accuracy.
Correct any data errors in AiM and Oracle Tables.
Manage review and correction of data discrepancies between room use code and number of stations, wrong CIP code, invalid room codes, etc.
Prepare the prescribed Facility Inventory data to be sent to the Board of Regents.

Percentage of time

Duties/Responsibilities

Determine new building numbers by considering number series and location codes used

to identify buildings.

Verify all aspects of the project for any additional data that might be necessary.
Review addresses.
Check physical addresses and contact ACC (Athens Clark County) to determine address for any new buildings on campus. Assist with updating lease information

Percentage of time

Duties/Responsibilities

Manage Facilities Inventory data and coordinated floor plans to develop program review packets.
Manage the preparation of reports of all buildings by Name, Number and Address to be sent to specific recipients on campus.
Compile Facility Inventory data for peer institution comparison according to survey requirements.
Provide departmental reports with requested information, including but not limited to lists of buildings or rooms based on specific criteria.

Percentage of time

Duties/Responsibilities	Update building floor plans using AutoCAD: Complete site visits Measure changes Maintain floor plan drawings to exiting conditions Prepare and link floor plans using AiMCAD. Update and maintain the Emergency Response PDFs. Use AutoCAD drawings to determine square footage for comparison to AiM. Update and maintain ArcGIS maps: create basic maps using ArcGIS Pro.
Percentage of time	10

Duties/Responsibilities	Contact satellite campuses and Cooperative Extension offices via phone and email for corrections or additions. Contact UGA departments and other sources to collect Facilities Inventory data. Contact and/or visit experiment stations and other facilities to update the database. This task may require travel to offsite UGA locations to obtain facility information for one or more days and nights.
Percentage of time	10

Duties/Responsibilities	Maintain the virtual plans room: organize, name, convert files to PDF, and file all electronic documents including all design documents. Assist both internal and external customers with locating, scanning, copying, and printing of documents. Any other required duties as assigned.
Percentage of time	10