Legal Assistant - Litigation (West Palm Beach)

We are seeking a Litigation Legal Assistant with 3+ years' experience to support our Stuart and West Palm Beach offices. A Legal Assistant serves clients by providing administrative support to attorneys and paralegals. All Taft employees operate under a "Client First" philosophy-in all things, we seek to provide exceptional services to our clients.

Duties and Responsibilities:

• Exhibits outstanding client service orientation in greeting guests, responding to work requests, scheduling meetings, and conducting telephone conferences.
• Provides proactive administrative support for Litigation attorneys and paralegals. May assist in other practice areas, as needed.
• Displays strong attention to detail.
• Maintains strict confidentiality of matters and information.
• Responds to requests with a sense of urgency and effectively prioritizes work.
• Interacts with court personnel, attorneys and staff in a professional manner to obtain and provide data, answer questions, and resolve problems.
• Prepares and reviews letters and memoranda according to Firm standards using word processing and document management systems.
• Proactively monitors deadlines.
• Processes requests for payment and reimbursements.
• Creates, maintains and retires files in accordance with Taft's Information Governance Policy.
• Assists in managing client contacts, emails, and print documents as well as processing mail.
• Clearly communicates in a concise, professional manner.
• Transcribes dictation.
• Files documents with courts electronically.
• Drafts documents and filings.

Knowledge, Skills and Abilities:

• Proficient in the use of Microsoft Office programs is required.
• Proficiency with Kofax/Nuance, InTapp, LMS+, iManage, Bighand or those software programs' counterparts strongly preferred.
• Knowledge of the litigation process and general court operations.
• Ability to read and identify pleadings and other documents related to a litigation matter.
• Ability to communicate effectively with, and follow instructions from, diverse individuals and to provide information with courtesy and tact in person, over the telephone and in writing.
• Ability to reason and apply common sense understanding to resolve problems and carry out instructions furnished verbally or in writing.
• Ability to add, subtract, multiply and divide and perform arithmeticfunctions normally needed to calculate dates.
• Ability to work under a high level of competency to perform the essential duties of the position. Ability to occasionally work more than 40 hours per week.

Education and Experience:

• 3+ years' Litigation legal assisting experience in a law firm or other legal setting.
• Education beyond high school or coursework related to the legal industry preferred.
• Ability to read, understand and interpret complex documents such as pleadings and other documents related to a litigation matter.

Candidates interested in the Stuart office should apply here.

Candidates interested in the West Palm Beach office should apply here.