EVENTS SPECIALIST

Event Specialist

General Statement of Job
Under occasional supervision, performs specialized work in coordination and supervision of private and public events. Reports to the Recreation & Leisure Services Coordinator and/or Events & Venues Supervisor.

Specific Duties and Responsibilities
Coordinates the execution of private and public events (ie: weddings, Quinceaneras, meetings, etc.) working directly with client and/or party planner.

Assists with the preparation of rental agreements, event worksheets, reports, invoices and correspondence.

Assists with event set-up and break down.

Assesses pre and post event conditions relative to maintenance or damage.

Assists in supervision of event monitors.

Performs general administrative/office duties as required.

Operates audio visual equipment, HVAC controller and other equipment relative to event and venue operations.

Enforces rules and regulations to ensure safety of participants.

Maintains neatness and cleanliness of event areas.

Works at customer service desk as necessary.

Performs related duties as required.

Minimum Education and Training
Requires two years of secondary education and two years of related experience in event management, hospitality, recreation or related field; or HS diploma or GED equivalent and four years of experience in event management, hospitality, recreation or related field; that provides the required knowledge, skills, and abilities. Must possess or have the ability to obtain first aid and CPR certifications. Must possess and maintain a valid State of Florida Drivers License as required. Must possess or obtain the most current FEMA 100, 200, and 700 Incident Command System certifications within 6 months of appointment to the job.

Schedule:
Position requires at least 40 hours per week and requires working nights/weekends, holidays and possibly on a rotating schedule.

Physical Requirements:
Must be physically able to operate a vehicle and a variety of machines and equipment including a computer, basic office equipment, telephone, sound equipment, etc. Tasks involve the ability to exert moderate, though not constant, physical effort, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which may involve some lifting, carrying, pushing, and pulling of objects and materials of moderate weight (12-20 pounds) to moderately heavy weight (up to 50 pounds).

Interpersonal Communications:
Requires the ability of speaking and/or signaling people to convey or exchange information. Includes giving assignments and/or directions to subordinates and receiving assignments and/or direction from supervisor.

Language Ability:
Requires ability to read a variety of policy and procedure manuals, technical manuals, budget documents, fitness manuals, etc. Requires the ability to prepare reports, records, correspondence etc., with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control and confidence.

Physical Communication:
Requires the ability to talk and hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear).

Knowledge of job:
Has thorough knowledge of the methods, procedures, & policies of the Parks and Recreation Department as they pertain to the performance of duties of the Event Specialist. Is knowledgeable on the laws, ordinances, standards, & regulations pertaining to the specific duties & responsibilities of the exposition. Has knowledge in the areas of public & private event planning, marketing & implementation, etc. Is able to make sound, educated decisions. Has the ability to plan & develop daily, short-term & long-term goals related to City purposes. Has the ability to plan & coordinated the most effective use of personnel, facilities & resources to achieve department goals. Is able to supervise & evaluate the work of others.

Has the ability to offer instruction & advice to subordinates regarding departmental policies, methods, & regulations. Has the ability to offer training & assistance to co-workers & employees of other departments as required. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Has the ability to learn & utilize new skills & information to improve job performance & efficiency. Is able to read & interpret complex materials pertaining to the responsibilities of the job. Is able to assemble & analyze information & make written reports & records in a concise, clear & effective manner.

Has knowledge of the terminology used within the department. Knows how to maintain effective relationships with personnel of other departments, professionals, & members of the public through contact & cooperation. Has the ability to communicate professionally in confrontational situations. Knows how to make public presentations. Has through knowledge of proper English usage, vocabulary, spelling, & basic mathematics. Has through knowledge of modern office practices & technology. Has knowledge of & skill in the use of computers for data & word processing. Has knowledge of the standard equipment, tolls, materials, & practices of the industry. Has skill in the care & use of required tools & equipment. Has knowledge of the standard equipment, tools, materials, & practices of the industry. Has skill in the care & use of required tools & equipment. Has knowledge of applicable occupational hazards & safety precautions. Knows how to react calmly and quickly in emergency situations.

Judgment:
Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum or errors. Seeks expert or experienced advice where appropriate and researches issues, situations, and alternatives before exercising judgment.

Relationships with Others:
Shares knowledge with managers, supervisors, coordinators and co-workers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships inter-and intra-departmentally, and with external entities with whom the position interacts. Tactfully and effectively handles requests, suggestions and complaints in order to establish and maintain good will. Emphasizes the importance of maintain a positive image.

Coordination of Work:
Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work, eliminates and establishes a personal schedule accordingly. Attends required meetings, planning sessions, and discussions on time. Implements work activity in accordance with priorities and estimated schedules.

Safety and Housekeeping:
Adheres to all safety & housekeeping standards. Ensures standards are not violated

Planning:
Plans, coordinates and uses information effectively to enhance activities and production. Knows and understands expectations regarding such activities and works to ensure such expectations are met. Develops and formulates ways, means and timing to achieve established goals and objectives. Effectively and efficiently organizes, arranges and allocates manpower, financial and other designed resources to achieve such goals and objectives.

Working Conditions:
Works in office & outdoors in all types of weather. Flexible hours, some weekends.

Other:
It is understood that every incidental duty connected with operations enumerated in the job description is not always specifically described, and employees, at the discretion of the City, may be required to perform duties not within their job descriptions.

Type : INTERNAL & EXTERNAL

Posting Start : 06/20/2025

Posting End : 12/31/9999

MINIMUM HOURLY RATE: $20.99