Human Resources Security Clearance Specialist

Position Summary:

Responsible for managing and coordinating all federal government security clearances and appropriate Client System Access. This includes preparing new packages and meeting Client notification deadlines when clearance is no longer required. Support Compliance auditing functions, Client Reporting and Audits, and support maintenance of Rosters and Security Clearances. Assist with general Human Resource projects and Talent Acquisition work.

Essential Duties and Responsibilities:

• Manage both electronic and hard copy information necessary to process federal government security clearances, and System Access Requests.

• Ensure all Client and associated company IRS and Fiscal Service rosters are kept current along with HRIS database regarding New Hires, Employee Updates & Office Moves and security clearance progress of employees.
• Ensure all Monthly Client Reports and weekly reports to operations are delivered timely (IRS Monthly Cycle Staffing Report; Weekly Clearance Data report; weekly new hire update; ad hoc reports when requested from Clients or Management)

1. Prepare the IRS Monthly Cycle Staffing Report - verify the report is current when the IRS cycle ends, create a new draft version and save the report in the appropriate folder for the PMs. The PMs reach out to all parties prior to the report deadline.
2. Prepare a weekly Clearance Data Report for Operations - run a report from HRIS, review data against the current rosters and cycle report, replace data in existing report, refresh pivots, rename, alert OPS
3. Prepare a weekly Pipeline report for PMs - update statuses of new hires - done concurrently with the weekly Clearance Data Report

• Ensure all Client System Access Requests for Fiscal Service are completed upon notification of New Hires, Employee Updates & Office Moves in a timely manner. Also, document in HRIS database.

• Processing Fiscal Service CSNG access and revoke request. Complete all required forms, communicate to appropriate parties and track and confirm completion of tasks.
• Process and manage IRS denials. Communicate to appropriate internal staff, create work orders and work with the Employee on any updates.

• Oversee any Recertification Process for Employees and Subcontractors.
• Manage, process and handle the Termination, Leave and Position Changes within the Client prescribed deadlines.
• Attend monthly meeting with PMs to review any outstanding access requests.

• Review Accepted candidate and Employee forms for accuracy and proper completion of forms.
• Prepare paperwork to be shipped to Employees and prepare paperwork to be shipped or submitted to the Client.
• Meet deadlines as defined by our Clients and ConServe.
• Communicate with employees to ensure receipt of Client emails, answer questions and act as the liaison between the Employee and our Clients as needed.
• Work with the employees:
  1. Update forms if needed.
  2. Facilitate fingerprint processing: Send follow up emails to employees and answer questions regarding fingerprinting i.e. how to set up appointments for digital fingerprints, where to go for physical fingerprints, expense reports, locations, and driving.
  3. Meet with employee while submitting online data (eApp) to the government.
  4. Assist with 5-year re-investigations.
  5. Assist employees with clearance correction requests and denials.

Education:

• High School Diploma
• Associate degree or equivalent combination of education and related experience preferred

Skills/Requirements:

• One (1) year of Security Clearance, Human Resources or closely related field experience
• Three (3) years of Security Clearance, Human Resources or closely related field experience preferred
• Prior experience managing, maintaining and report generation for a government clearance process or related activity preferred.
• Must maintain a high level of professionalism dealing with confidential and proprietary information.
• Demonstrated detail and organizational skills.
• Strong proofreading skills
• Demonstrated proficiency in MS Word, Excel, PowerPoint and e-mail.
• Ability to implement and/ or demonstrated organizational skills.
• Ability to implement and/or demonstrated time management skills.
• Ability to multitask.
• Strong verbal and written communication skills.
• Ability to understand and comply with all ConServe policies and procedures.
• Ability to work onsite in the Fairport Office as needed.
• US Citizen or Lawful Permanent Resident Alien with three or more years as a Permanent Resident in the U.S.
• Obtain and maintain Government Security Clearance.
• No conflicts of interest with ConServe or our Clients.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job except for periodic breaks pursuant to applicable law.

• Ability to sit or remain sedentary for your entire work shift (8-, 9-, or 10-hour shift)
• Ability to talk and listen on a phone for your entire work shift (8-, 9-, or 10-hour shift)
• Ability to type on a computer for your entire work shift (8-, 9-, or 10-hour shift)
• Ability to drive

Reasonable accommodations may be made to the extent required under applicable law to enable individuals with disabilities to perform the essential functions of this position.

MISSION STATEMENT:

ConServe is dedicated to satisfying the needs of our Clients in a manner consistent with improving the human condition, and that will foster the development of long term mutually beneficial relationships with our Clients, our Employees, our Suppliers and Business Partners and the Community as a whole.

Disclaimer: The above job description is not a contractual or binding document; it is provided as a guide to the types of duties required to be undertaken. Duties may vary from time to time and this description is subject to review. Modifications will be made as needed to support changes in the business climate and requirements.

Continental Service Group, Inc., d/b/a ConServe endeavors to make www.conserve-arm.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact our Recruiting Department at: 585-421-1000 and press "7" or by emailing: jobs@conserve-arm.com.

Qualified applicants will receive consideration for employment regardless of age, race, color, religion, national origin, sex, sexual orientation, gender, gender identity/expression, genetic disposition, genetic markers/carrier status, disability, creed, veteran status, military status, status as a victim of domestic violence, marital status, familial status, pregnancy, childbirth and related medical conditions, and disability, conviction (limited) or other legally protected status.

ConServe is a Drug Free Workplace